Administrative Assistant

Foth is currently seeking a motivated and results-oriented Administrative Assistant for our Des Moines, IA location. Our Des Moines office consists of a team of 55+ professional members that enjoy working in a collaborative and team-oriented environment. In this role, you will have the opportunity to support a variety of daily tasks and project work and will be provided opportunities for growth and development. 

Primary Responsibilities

• Prepare documents, presentations, reports, memos, letters, spreadsheets, etc. while maintaining Foth’s company standards.
• Support project teams with plan preparation, bid support, and distribution management.
• Greet visitors upon arrival while ensuring security procedures and protocols are followed for onsite visitors and vendors entering the building.
• Coordinate meetings, prepare agendas, and support daily administrative requirements for the Infrastructure Solutions Business Unit Leader and the office.
• Communicate professionally and effectively through various forms of written correspondence (i.e., letter, email, memorandum) across all levels within organization.
• Maintain office and project files and filing systems.
• Collaborate with office staff on special projects.
• Demonstrate strong organizational skills.
• Work collaboratively and build effective relationships with others.
• Plan activities, events, projects, and other business-related functions.
• Assist in preparation for industry and trade conferences, as requested.
• Administer new member activities including on-boarding, and integration.
• Support mailroom/shipping. May include processing incoming and outgoing mail, delivering mail, and preparing packages for shipping.
• High degree of initiative and ownership of work product.
• Experience using analytical and problem-solving skills.
• Manage multiple projects effectively.
• Exceptional interpersonal, oral, and written communication skills.

Required Qualifications

• Minimum 3 years of experience in a professional office administrative role
• High level proficiency with Microsoft Word, Excel, PowerPoint and Outlook; accurate data entry and strong proofreading skills
• Minimum 3 years of customer service experience 

Preferred Qualifications

• Associate's degree in business administration or similar field