Administrative Support Specialist

Are you skilled in administrative tasks? Do you find fulfillment in ensuring smooth operations within an office environment, while also fostering a positive atmosphere for both staff and clients? Is your motivation fueled by leaving a lasting, positive impact on clients? If so, then this might be the perfect position for you!
Our client is a premier building company delivering high-end solutions to clients in Central Indiana. They are looking for an Administrative Support Specialist to join their team in their Carmel, IN office. The Administrative Support Specialist oversees general administrative functions and provides administrative support to the sales team and other leaders. 
The ideal candidate should demonstrate a history of administrative success supporting a varied team in an office setting. They will adeptly aid internal staff and present a polished and hospitable attitude to external clients and visitors. An essential quality of the ideal candidate lies in their proactive approach, consistently initiating actions and meeting the requirements of the organization, clients, and colleagues.
COMPENSATION AND BENEFITS:

• Salary range starting at $50,000
• Healthcare, Dental, Vision, and Life
• 401K with a company match
• Paid Holidays and PTO

RESPONSIBILITIES OF THE ADMINISTRATIVE SUPPORT SPECIALIST:

• Events: Organize company events and meetings. 
• Payment Processing – Process checks and credit card payments.
• Supplies - Order and maintain all office-related supplies, including furniture, letterhead, and new supplies as needed. Arrange for food as needed for events.
• Coordination and Communication - Respond to correspondence, complaints, and inquiries. Answer phones, sort and distribute mail, respond to website inquiries, and prepare documents.
• Administrative Support - Support leadership and sales team with master calendar, correspondence, meetings, special projects, photoshoots, and travel arrangements.
• Reporting and Presentations - Create reports (end of day, job status), presentations, marketing and sales reports, and others as needed.
• Client service – Set up leads in the system and schedule lead appointments in client management software.
• Facilities Maintenance - Manage needs of the building and office space; coordinate response to maintenance needs.
• File Maintenance - Organize and maintain files and records.

QUALIFICATIONS FOR THE ADMINISTRATIVE SUPPORT SPECIALIST:

• A bachelor’s degree or associate degree is helpful but not required; a combination of education, knowledge, skills, and abilities will be considered.
• Three years of previous administrative experience is desired.
• The ability to work with various software platforms, and Microsoft Office experience including Teams, Excel, and CRM is critical. 
• Superb communication skills and the ability to adapt to changing business needs are desired. 

EQUAL OPPORTUNITY EMPLOYER
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