Executive Assistant

About Us: At DevRev we are dedicated to fostering an innovative and inclusive work environment. We are seeking an Executive Assistant who is ambitious and authentic ready to take on the challenges of supporting our executive team with efficiency and professionalism.

Position Overview: The Executive Assistant will play a critical role in supporting our CXO by providing comprehensive administrative assistance facilitating communication and ensuring the smooth execution of daily activities and special projects. This position requires a proactive and detail-oriented individual who can manage tasks with discretion and efficiency.

Key Responsibilities:

• Administrative Support: Deliver full-spectrum administrative support to the CXO managing schedules meetings and travel plans to enhance efficiency and focus.

• Calendar Management: Strategically organise and prioritise the CXO’s calendar to maximise productive time ensuring seamless scheduling of appointments and meetings.

• Communication Liaison: Serve as the primary communication link between the CXO and both internal and external stakeholders ensuring professional and timely exchanges.

• Meeting Coordination: Efficiently manage meeting logistics including the preparation of agendas minute taking and the tracking of follow-up tasks.

• Document Preparation: Support in drafting editing and proofreading documents to produce high-quality reports presentations and correspondence.

• Event Planning: Organise and oversee special events company-wide meetings and engagements ensuring successful execution from inception to post-event activities.

• Project Management: Assist on various strategic projects requiring the CXO’s engagement managing timelines and deliverables effectively.

• Travel Coordination: Arrange detailed domestic and international travel itineraries ensuring all logistics including flights hotels and transportation are meticulously planned.

• Confidentiality: Uphold the highest levels of confidentiality and integrity when managing sensitive information.

• Special Initiatives: Provide support on special projects and assignments as they arise adapting to the needs of the organisation and CXO.

Qualifications:

• Experience: 5+ years of experience as an Executive Assistant or in a comparable role preferably supporting C-level executives.

• Education: Bachelor’s or Master’s degree in Business Administration or a related field.

Skills:

• Organisational Excellence: Demonstrated ability to manage multiple priorities with exceptional organisational and time-management skills.

• Communication Proficiency: Excellent written and verbal communication skills to interact effectively with a diverse group of stakeholders.

• Technical Savvy: Proficiency in Microsoft Office Suite (Excel PowerPoint Word) and other office management software.

• Autonomous Operation: Capable of working independently prioritising tasks in a dynamic work environment.

• Discretion: High level of discretion maintaining confidentiality in all aspects of work.

• Detail-Oriented: Exceptional attention to detail with strong problem-solving skills.