Front Desk Administrative Assistant

Bixal • Kampala, Uganda

Company

Bixal

Location

Kampala, Uganda

Type

Full Time

Job Description

Important Notice for Applicants:

At Bixal, we want to ensure a transparent and secure application process for all candidates. Official communication will come from an email address ending in @bixal.com or from [email protected]. Messages from other sources may be fraudulent, and you should exercise care to avoid any links or attachments included. If you experience any challenges with your submission, please contact us at [email protected]. We're here to help!

Bixal will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. If you require any accommodation as part of our recruitment process, please contact us at [email protected]. You can expect a response from a team member within 24 hours during the regular work week and on the next operating day during the weekend or holidays.

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About Us:

Bixal is a consulting company based in Fairfax, VA, working alongside governments and organizations to help them deliver better services and experiences to the communities they serve. Using evidence-based knowledge and technology, Bixal empowers clients to deliver on their missions more effectively by fostering a culture of learning and continuous improvement.

Bixal is seeking a Communications Specialist for the USAID/Uganda Monitoring, Evaluation and Learning (UMEL) Activity. This program supports USAID/Uganda and its partners by strengthening MEL processes, conducting high-quality evaluations, knowledge-sharing, and adaptive management to improve programmatic decision-making in the country.

What will you do?

Support the administration function of the operations and administration department by managing the front desk of the Uganda MEL Activity. The Administration Assistant will report directly to the Senior Administrative Assistant.

Responsibilities and Tasks

Welcome and screen guests as they arrive at the office.
Direct Visitors to the appropriate persons and offices.
Ensure that the reception area is tidy and presentable with all the necessary stationery and materials e.g. pens, registration forms and brochures.
Receive sort and distribute daily mail/ deliveries
Maintain office security by following safety procedures and controlling access via the reception through monitoring the visitor’s logbook and issuance of visitors’ badges.
Perform other support functions like filing and photocopying for the various departments.
Support physical inventory and Assets counts and stock taking.
Support the Senior Administrative Assistant to ensure meetings at the Learning Hub are conducted flawlessly
Support the Operations team to review receipts and invoices brought by vendors

Qualifications

High School diploma
English language fluency
Excellent verbal, written, and interpersonal communication skills.
Customer service

Please note that candidates selected may undergo a background investigation and, if applicable, meet eligibility requirements for suitability.

Our company is committed to providing equal employment opportunities for all individuals and complies with all applicable federal, state, and local anti-discrimination laws. Employment decisions are based on merit, qualifications, and business needs.

Apply Now

Date Posted

01/25/2025

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