Procurement Officer

Bixal • Kampala, Uganda

Company

Bixal

Location

Kampala, Uganda

Type

Full Time

Job Description

Important Notice for Applicants:

At Bixal, we want to ensure a transparent and secure application process for all candidates. Official communication will come from an email address ending in @bixal.com or from [email protected]. Messages from other sources may be fraudulent, and you should exercise care to avoid any links or attachments included. If you experience any challenges with your submission, please contact us at [email protected]. We're here to help!

Bixal will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. If you require any accommodation as part of our recruitment process, please contact us at [email protected]. You can expect a response from a team member within 24 hours during the regular work week and on the next operating day during the weekend or holidays.

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About Us:

Bixal is a consulting company based in Fairfax, VA, working alongside governments and organizations to help them deliver better services and experiences to the communities they serve. Using evidence-based knowledge and technology, Bixal empowers clients to deliver on their missions more effectively by fostering a culture of learning and continuous improvement.

Bixal is seeking a Communications Specialist for the USAID/Uganda Monitoring, Evaluation and Learning (UMEL) Activity. This program supports USAID/Uganda and its partners by strengthening MEL processes, conducting high-quality evaluations, knowledge-sharing, and adaptive management to improve programmatic decision-making in the country.

What will you do?

The Procurement Officer plays a crucial role in supporting the Senior Operations and Administration Manager in the procurement and logistical operations of the BIXAL USAID-Uganda MEL Activity. This position is responsible for ensuring that all procurement activities are conducted in compliance with USAID regulations and BIXAL policies, and for obtaining quality goods and services in a timely and cost-effective manner. The Procurement Officer will report to the Senior Operations and Administration Manager.

Responsibilities and Tasks

Procurement Management:

Conduct needs assessments to identify procurement requirements and facilitate timely purchasing of goods and services.
Prepare and issue Requests for Proposals (RFPs), Requests for Quotations (RFQs), and other procurement documents as needed.
Evaluate vendor proposals and make recommendations for contract awards based on established criteria.

Vendor and Consultant Coordination:

Maintain an up-to-date database of approved vendors and consultants, ensuring compliance with USG rules and regulations.
Monitor vendor performance and compliance with contract terms, addressing any issues as they arise.

Logistics Support:

Assist in the logistical arrangements for project-related travel, accommodations, and events, ensuring cost-effective solutions.
Collaborate with the operations team to manage the supply chain process, ensuring timely delivery of goods and services.
Support the management of inventory and asset tracking, ensuring accuracy and compliance with established procedures.

Reporting and Documentation:

Maintain accurate procurement records and documentation, ensuring compliance with Bixal audit requirements

Qualifications, Skill Set, and Personal Attributes

Bachelor’s degree in business administration, supply chain management, or a related field.
Minimum of 2 years of experience in procurement and logistics management, preferably in the context of USAID or international development projects.
Familiarity with USAID procurement regulations and compliance.
Strong organizational, analytical, and negotiation skills.
Proficient in MS Office Suite and procurement management software.
Ability to work effectively in diverse cultural settings, particularly in developing countries.
Fluency in spoken and written English.
High level of integrity, accountability, and professionalism.
Ability to work under pressure and meet deadlines.

Please note that candidates selected may undergo a background investigation and, if applicable, meet eligibility requirements for suitability.

Bixal is an equal opportunity and affirmative action employer. We ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, veteran status, or any other characteristic protected by law. We are dedicated to promoting diversity, equity, and inclusion within our organization and beyond.

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Date Posted

01/22/2025

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