Growald Climate Fund - Manager, Executive Office

Position: Manager Executive Office

Reports to: COO

Job type: Salaried Exempt

Location: Boston MA or Remote

About Growald Climate Fund

We are a high-impact venture global philanthropy fund catalyzing the rapid transition to a clean energy future. We believe that philanthropy plays a key role in nurturing new climate solutions supporting a vibrant and growing civil society and promoting objective research and analysis for use by governments and key partners.

About the Role

This role sits at the center of the organization providing high-impact support to the CEO Board of Directors and funding partners to ensure strategic priorities move forward smoothly and on time. You will manage complex workflows track milestones and coordinate planning reporting and communications across teams while producing high-quality materials for Board meetings limited partners and external engagements. The role combines strong project management executive support and communications skills.

Job requirements

COO Support

• Track and monitor project milestones timelines and deliverables

• Provide high-quality scheduling support including preparing agendas and capturing clear actionable notes from key meetings.

• Coordinate strategic planning and business planning processes including scheduling workflow coordination and internal communications to ensure clarity and alignment across pillars.

Executive Office CEO

• Support the CEO on key projects by capturing notes developing presentations and conducting research and due diligence to inform decision-making.

• Prepare the CEO for Board meetings and engagements with limited partners including briefing materials background research and coordination of pre-read materials.

• Partner closely with the CEOs Executive Assistant to ensure seamless preparation for travel conferences and overall schedule and priority management.

Board

• Oversee the development maintenance and organization of Board documents governance policies and the Board Guidebook.

• Partner with the Associate Director of Grants Operations to prepare and finalize grants dockets ensuring timely progression through board approval

• Prepare comprehensive Board meeting materials including meeting packs and presentation decks.

• Build and maintain the annual Board calendar coordinating meeting dates and deadlines

• Manage Board-related correspondence coordinating with relevant staff to ensure timely and professional communication.

Funding Partners

• Maintain an up-to-date calendar and reporting tracker for each limited partner aligned with their meeting cycles and reporting requirements

• Project manage all limited partner reporting bi-annual meeting preparation and presentation decks

Communications Impact Report

• Serve as the project manager for the organizations annual Impact Report overseeing timelines workflows and cross-team coordination.

• Partner with the MEL consultant and graphic designer to ensure the report is completed on time and within budget.

Reporting

• Coordinate all reporting workflows for the Board and limited partners

Presentation decks

• Maintain a centralized slide library and develop tailored presentation decks for Board meetings limited partner updates and outreach to prospective partners

External Comms

• Support the CEO and senior team in developing talking points briefing materials and preparation for external speaking engagements and high-priority meetings

• Support the Communications Advisory team to coordinate responses to external communications requests.

• Oversee the development and maintenance of content on GCF website and partner with Operations to implement any needed updates.

• Provide overall supervision and coordination of the contracted graphic designer.

Internal Comms

• Support the COO CEO and Operations team in developing and delivering clear timely communications to the broader staff.

Qualifications

• 5-8+ years of experience in executive support project management operations or a similar role in a mission-driven or fast-paced organization.

• Demonstrated ability to manage multiple complex projects simultaneously track timelines and meet deadlines with minimal oversight.

• Exceptional written and verbal communication skills including experience drafting briefing materials presentations and polished internal and external communications.

• Strong organizational and documentation skills with experience managing Board materials governance documents and confidential information.

• Proven ability to support senior leaders (CEO/COO) including meeting preparation note-taking research and follow-up on key priorities.

• Experience coordinating with Boards funders or external partners including managing calendars reporting requirements and meeting cycles.

• High level of attention to detail and sound judgment particularly when handling sensitive information and competing priorities.

• Comfort working cross-functionally and building effective relationships with internal teams consultants and external partners.

• Proficiency with common productivity and collaboration tools (e.g. Google Workspace Asana Zoom etc).

Benefits

• Flexible work policy: flex hours and opportunity to work from home two days / week (if located in Boston Metro Area).

• 401(k) retirement plan with 6% employer match

• 100% employer-paid medical dental vision coverage

• 100% employer-paid long-term disability short-term disability and basic life insurance

• Twenty-two days of vacation and ten paid sick days plus ten paid holidays

• Winter and Summer closure weeks

• Annual allowance for professional development activities

• Coaching and management support with regular 1:1 meetings

• Performance reviews and feedback to support you and the team to reflect and grow

• A co-developed initial three month work plan to help you hit the ground running and have clarity on your role and responsibilities

The starting salary range for this position is $117000-$140000.

The priority application deadline is Friday January 9th 2026. To apply please upload your resume and respond to the application questions. This search is supported by NRG Consulting Group . Please reach out to [emailprotected] and [emailprotected] with any questions.

Equal Opportunity Employer

As an equal opportunity employer we recognize the power of a diverse community and strongly encourage applications from individuals with varied experiences perspectives and backgrounds. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to age disability ethnicity gender gender identity marital status national origin race religion sexual orientation or veteran status. Must be authorized to work lawfully in the United States.

Compensation

Growald Climate Fund offers competitive salaries annually benchmarked against a thousand other philanthropic non profit grant making foundations. The starting salary range for this position is $117000-$140000. Please apply or contact [emailprotected] to speak with our recruiter about compensation! Benefits include 100% employer paid medical dental vision care generous allowances including professional development commuter and work from home an employer matched retirement plan 15 holidays 22 days of vacation and additional paid time off including sick and parental leave. Growald offers flexible working hours and our location in Brookline (in Bostons backyard) was recently ranked 16th in the top 25 best places for families to live!