Operations Associate

Position Overview:

Educate! an industry-leading non-profit that provides critical skills-training and other educational services for youth in East Africa is seeking an Operations Associate to join our dynamic team. This role is pivotal in ensuring that the human resources administration and accounting functions operate smoothly for the US/Europe Team. The ideal candidate will be highly detail-oriented agile and have strong project management and organizational skills. Responsibilities include supporting HR assisting with accounts payable and other finance tasks and providing general operational support. This role would be a great fit for someone hyper-organized who takes pleasure in providing leverage to others and who wants to play a role in delivering true change to some of those who need it most.

Key Responsibilities:

Operations and Admin:

• Assist in the implementation and maintenance of systems and tools to enhance operational efficiency e.g. Google Drive creation / maintenance.

• Support in the management of vendor relationships and procurement activities.

• Assist in project management and coordination of cross-functional initiatives.

• Help maintain Educate! website including keeping job postings and staff profiles up to date.

• Assist with conference registration and other logistics.

• Coordinate international travel arrangements for various team members.

• Assist with scheduling of All Hands calls.

• Handle general office management tasks including purchasing and tracking laptops for the team.

HR:

• Handle various HR administrative tasks including onboarding and offboarding of employees contract creation and maintaining employee records and databases.

• Assist in the implementation and maintenance of US/Global HR policies and procedures.

• Maintain tracker for monthly European payrolls; ensure all payroll was approved and fully processed.

• Draft and send monthly report of all US / Europe HR happenings (e.g. new onboardings offboardings benefit changes etc.).

Accounting:

• Assist in some financial operations including accounts payable and budget tracking.

• Assist the Controller with preparing basic reports and analyses.

• Support the Controller in monitoring financial transactions and ensuring compliance with internal policies and procedures.

• Collaborate with the Controller Bookkeeper and Financial Analyst to streamline operational processes and procedures i.e. payment processing flow.

Qualifications:

• 2-5 years of experience in a similar role preferably in a fast-paced environment.

• Excellent organizational skills and natural sense of how to prioritize a wide range of important tasks.

• Strong attention to detail and ability to follow through and follow up.

• Strong communication and interpersonal skills with the ability to collaborate effectively with team members at all levels.

• Proficiency in Google Workspace Microsoft Office Suite and other relevant software applications – you are adept at learning new tools and technologies.

• Self-directed and nimble – you don’t need daily direction from a manager to know how to spend your time. You are an “expert learner” and are naturally curious and good at figuring things out.

• A positive attitude and healthy dose of humility – you know your value and find serving in a supportive role rewarding.

Requirements:

• Since the Operations Associate will have a great deal of exposure to people and partners both inside and outside the organization it is critical that they understand our programs and operations intimately. As such travel from the US or UK to one or more of our East African offices (Kenya Uganda Rwanda Tanzania) is required: (2) ~week-long trips in the first year (1) per year thereafter.

Salary and Benefits:

• The target salary for this role is $45000-$50000 (£35600-£39600). The final offer will factor in the candidate’s location and experience.

• Benefits include:

  • Health insurance with global coverage covered at 100% for employees and 50% for dependents.

  • Flexible work hours and ability to work remotely.

  • 403(b) retirement savings account with 3% match after 3rd anniversary.

  • Generous paid leave including one week of office closure over the winter holidays.