Product PMO, Senior Associate

ABOUT CIRCLES

Founded in 2014, Circles is a global technology company reimagining the telco industry with its SaaS platform - Circles X, helping telco operators launch and operate successful digital brands through its offerings.

Having pioneered a successful blueprint for disrupting the telco space in Singapore, Circles has since launched its own digital telco, Circles.Life, in Singapore, Taiwan and Australia. Circles has also partnered with other telco operators to launch digital services, enabling our partners to accelerate growth and capture market share within a short period of time.

Today, Circles is partnering with operators in 14 countries to deliver delightful digital experiences to millions of people through our businesses.

We are backed by global investors such as Warburg Pincus, Peak XV (f.k.a. Sequoia), EDBI and Founders Fund – renowned backers of industry-shaking innovators.

ABOUT THE ROLE

Circles.Life is looking for a PMOs Senior Associate who possesses superior organisation and planning skills, energy, drive and attention to details. The ideal candidate can efficiently accomplish key tasks and company initiatives. He/she is a team player with a forward thinking mindset, ability and confidence to challenge the status quo to define future visions.

You will be given a unique opportunity to work on high impact projects and interact directly with senior product leaders.

This role will be a 6 months contract position and report to the Regional PMO lead and as a key member of our team.

WHAT YOU’LL BE DOING

People program / People Engagement

Engagement - 

• Create, Lead and own people  programs to support a great culture should provide continuous alignment to the vision, purpose, and goals of the organization

Workforce - 

• Ensure team’s success through managing newbie onboarding and internship programs
• Create Lead and own, self/group learning sessions, team bonding activities, and externally through workshops and events.

Events and Workshops - 

• Organize and coordinate team events across various countries, and provide a full-range of support activities to leadership team
• To drive team building activities to promote engagement and build work morale among team members

Administrative

Finance -

• Creation of POs and Maintain systems for recording costs, timesheets, purchases, and expense
• Ensuring all information and documentation is processed, maintained, monitored, and filed.

Meetings & Reporting - 

• Support and manage meetings of various teams, including booking of meeting rooms and taking minutes of meeting.
• Providing a comprehensive administrative service including assisting in setting up workshops, meetings, taking minutes, chasing actions, arranging travel, arranging quotations and purchases, and managing adhoc queries.
• Co-ordinate the collation of reports and produce summary weekly and monthly reports.
• Support, monitor and progress action items for leadership team
• Involvement in ad-hoc projects and Private and Confidential assignments if required

Operations

• Maintaining project management tools and support on templates, tools, software
• Resource management (i.e. training, budgeting)
• Be on top of critical project deliverables and other documentation to ensure progress transparency to all stakeholders

WHO YOU ARE

• Minimum 7 years experience working as PMO, Project manager.
• Experience in PMO and/or Project Management in the COO/People & Culture/Events
• Outstanding communication both oral and written and effective stakeholder management as this role’s day to day job is to communicate with various stakeholders
• Energetic, highly organized, good attention to detail, assertive with good negotiation and problem-solving skills to deal in situations whereby groups may not agree on every point, and to intervene and escalate when necessary
• Pro-active who is persistent in his/her approach. The candidate should also be self-motivated and have a high level of independence.
• Have knowledge of Project and Program status tracking and reporting
• Have knowledge of project financials management and reporting
• Have experience in running workshops and events
• Strong team player; able to work in an environment with high inter-dependencies between teams and cross-cultural colleagues
• Excellent communication and negotiation skills
• Strong organisation skills and attention to detail
• Proficient with Google Suites

To all recruitment agencies: Circles will only acknowledge resumes shared by recruitment agencies if selected in our preferred supplier partnership program.

Please do not forward resumes to our jobs alias, Circles employees or any other company location. Circles will not be held accountable for any fees related to unsolicited resumes not uploaded via our ATS.

Circles is committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, disability or age.