Special Events & Conference Coordinator

Summary This position is located at Departmental Offices,Management CFO - Treasury Operations. As a Special Events & Conference Coordinator, The position serves as a Special Events and Conference Coordinator in the Events and Culinary Branch within Support Services, Treasury Operations (TO), Departmental Offices (DO), United States Department of the Treasury. Learn more about this agency Duties The following are the duties of this position at the GS-13. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position. Serve as subject matter expert in the areas of Events, Protocol and Culinary Services, responsible for developing, implementing and administering standard policies and procedures, federal laws, and regulations related to Conference, Event and Meeting Services functions and operations. Serve as strategic partner and single point of contact to program offices in pursuit of their mission driven engagement objectives. Assist in the management and operations of the Senior Executive Dining Services, Treasury Dining Room (TDR) which provides stewardship to Secretarial meetings, catering to eligible official functions, and dining services to Senior Executives. Advise Treasury Staff on Protocol for International visits and trips and facilitating all requirements for trips such as luggage tags, gift, seat cards, etc. Management and administration of centralized room scheduling application and facilitation of shared event resources and services provided across the Treasury campus Logistics for all offsite events hosted locally, domestically or internationally with little to no oversight. Manage and reconcile government purchases using appropriated funds and/or private funds within procurement and purchase card guidelines for events and catering. Requirements Conditions of employment Key Requirements: Must be U.S. Citizen or U.S. National. All newly appointed employees to the competitive (or excepted) service are subject to a probationary (or trial) period. During this time, your performance, conduct, and suitability for continued employment will be evaluated. You will not automatically convert to permanent status at the end of the probationary (or trial) period. Your supervisor must affirmatively determine that continued employment is in the best interest of the Federal service. If no certification is made before the probationary (or trial) period ends, your appointment will be terminated. You are encouraged to actively engage with your supervisor, seek feedback, and understand role expectations. Additional guidance and support will be provided during onboarding. Must successfully complete a background investigation. All new hires will be required to comply with federal ethics laws. A review of financial or other interests may be conducted to determine if they create any real or apparent conflict of interests with official Treasury duties. Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency. Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer. If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so. Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S. Obtain and use a Government-issued charge card for business-related travel. Please refer to the "Additional Information" section for additional Conditions of Employment. Qualifications You must meet the following requirements by the closing date of this announcement. SPECIALIZED EXPERIENCE: Specialized experience for the GS-13 is defined as one year of experience at the GS-12 level, or equivalent that is directly related to the position and which has equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience for this position is: - Performing as a planner and assisting with the execution of events and/or conferences for organizations (international, federal, state, local, private, association or equivalent-level); AND - Providing a strategic event plan outlining comprehensive event timeline including checklists, project milestones, and deliverables for entire life cycle of the event; AND - Identifying and securing appropriate internal and external venues for events and ensures appropriate logistical requirements are in place (e.g. audiovisual, catering, vendors); AND - Experience with event procurement and budgeting processes to proactively collaborate with appropriate business operations departments for tracking and reconciliation of expenses; AND- Experience working with and coordinating with executive level officials and their staff is required. SPECIALIZED EXPERIENCE: Specialized experience for the GS-12 is defined as one year of experience at the GS-11 level, or equivalent that is directly related to the position and which has equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience for this position is: - Performing as a planner and assisting with the execution of events and/or conferences for organizations (international, federal, state, local, private, association or equivalent-level); AND - Planning, coordinating and supporting the logistic management (operating principles and practices) of events, meetings, conferences and symposiums; AND - Providing procurement and budget support through tracking and reconciliation of expenses; AND - Experience working with and coordinating with executive level officials is required. SPECIALIZED EXPERIENCE: Specialized experience for the GS-11 is defined as one year of experience at the GS-09 level, or equivalent that is directly related to the position and which has equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience for this position is: -Performing as a planner and assisting with the execution of events and/or conferences for organizations (international, federal, state, local, private, association or equivalent-level) or military services; AND - Planning, coordinating and supporting the strategic and logistic management (operating principles and practices) of events, meetings, conferences and symposiums; AND - Regularly consults with clients to identify goals and objectives and assist in strategic planning including project milestones and deadlines, managing event sites and service providers; AND - Communicating verbally and in writing in a professional manner with a diverse group of stakeholders. OR a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. OR You may qualify based on the equivalent combination of education and experience. Only graduate education in excess of the first 36 semester hours (or 54 quarter hours) may be combined with experience to meet the requirement. SPECIALIZED EXPERIENCE: Specialized experience for the GS-09 is defined as one year of experience at the GS-07 level, or equivalent that is directly related to the position and which has equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience for this position is: -Understanding concepts related to planning and executing special events, meetings, conferences and symposiums for high level organizations and/or international events and conferences AND -Experience planning, coordinating, supporting and implementing meetings, conferences and/or symposiums. AND -Regularly consults with clients to identify event goals and objectives, and assist in event planning processes, including developing project plans and meeting project deadlines. AND -Communicating verbally and in writing in a professional manner with a diverse group of stakeholders. OR a Masters or equivalent graduate degree or two full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related. OR You may qualify based on the equivalent combination of education and experience. To combine education and experience, the total percentage of experience at the required grade level compared to the requirement, as well as the percentage of completed education compared to the requirement must equal at least 100 percent. Only graduate level education in excess of the first 18 semester hours (27 quarter hours) may be combined to be considered for qualifying education. The experience may have been gained in either the public, private sector or volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resumé. Education The education generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions. Additional information OTHER INFORMATION: We may select from this announcement or any other source to fill one or more vacancies. This is a non-bargaining unit position. Relocation expenses will not be paid. We may offer opportunities for telework on an ad hoc basis. We offer opportunities for flexible work schedules. This position requires that the successful candidate undergo personnel vetting, which includes a background investigation and enrollment upon onboarding into "Continuous Vetting." Enrollment in Continuous Vetting will result in automated record checks being conducted throughout one's employment with Treasury. The successful candidate will also be enrolled into FBI's Rap Back service, which will allow Treasury to receive notification from the FBI of criminal matters (e.g., arrests, charges, convictions) involving enrolled individuals in near real-time. For more information about individual rights, Noncriminal Justice Applicant's Privacy Rights - FBI, FD-258 Privacy Act Statement - FBI, and SEAD-3-Reporting-U.pdf (dni.gov). Optional Essay Questions: Applicants may choose to respond to four short essay questions (200 words max each) to help us better understand your alignment with the agency's mission. These responses are optional and will not affect the applicant's eligibility. Our comprehensive benefits are very generous. Our benefits package includes: Challenging work, opportunities for advancement, competitive salaries, bonuses and incentive awards. Eleven paid holidays, 13 days of sick leave, and 13 to 26 days of vacation time each year. Access to insurance programs that may be continued after you retire. A wide choice of health insurance plans, coverage for pre-existing conditions, and no waiting periods. We pay a substantial amount (up to 75%) of the health insurance premiums. A retirement program which includes employer-matching contributions. Learn more about Federal benefits programs at: USAJOBS Center - Benefits Expand Hide  additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.