HR Assistant (Information Systems)

Summary Join the U.S. Office of Personnel Management (OPM) Shared Service Center! We're looking for talented professionals to help deliver solutions that support federal agencies nationwide. As an HR Assistant (Information Systems) at OPM's Federal Talent Management Center, you will process personnel actions, maintain employee records, ensure accurate HR data, support payroll and benefits, coordinate with HR staff and agencies, and ensure compliance with Federal HR regulations. Learn more about this agency Duties Process a wide range of personnel actions in an HR Information System (HRIS), ensuring accuracy, completeness, and compliance with applicable regulations and the Guide to Processing Personnel Actions (GPPA). Review Personnel Action Requests (PARs), verify supporting documentation, and coordinate with HR Specialists and customer agencies to resolve discrepancies. Enter, update, and extract employee and position data, including pay, benefits, and legal authority codes, ensuring timely and accurate payroll processing. Maintain and manage official personnel records, ensuring proper documentation, filing, and compliance with records management policies. Identify and resolve processing errors, initiate corrective actions, and coordinate with payroll, benefits, and staffing teams to ensure data accuracy. Provide administrative and technical support to HR staff and customers, including responding to inquiries and providing status updates on personnel actions. Coordinate with internal HR teams to track actions, share information, and ensure timely completion of personnel processing activities. Requirements Conditions of employment Must be a U.S. Citizen or National Males born after 12-31-59 must be registered for Selective Service Suitable for Federal employment, determined by a background investigation May be required to successfully complete a probationary period Candidates will not be hired based on their race, sex, color, religion, or national origin Complete the initial online assessment and USAHire Assessment, if required You will be required to report to an OPM assigned office. This position is eligible for inclusion in the bargaining unit. if the duty station is finalized in the Washington, DC metropolitan area, employees in this position will be represented by the American Federation of Government Employees (AFGE) Local 32. (BU Code - 2286) if the duty station is finalized outside of the Washington, DC metropolitan area, this position will not be represented by a bargaining unit. (BU Code - 7777) Qualifications To be considered qualified, the HR Office must be able to clearly verify that you meet the specialized experience requirements based on your resume. Your relevant experience must be fully supported with specific details, including the months and years worked and the number of hours per week for each position (including volunteer work). One year of specialized experience is defined as 12 months of full-time work at 40 hours per week, with part-time experience prorated accordingly. Experience that does not include exact hours per week or is listed as "varies" cannot be credited. For the GS-06: You must have one year of specialized experience equivalent to at least the GS-05 level in the Federal service (or equivalent) performing all of the following: Processing personnel actions or HR transactions in an automated system while following established procedures and guidance (e.g., GPPA); AND Reviewing HR documents for completeness and accuracy, and identifying missing or incorrect information; AND Entering, updating, or maintaining employee data in HR systems or records; AND Assisting with maintaining official personnel records in accordance with records management requirements; AND Responding to routine inquiries from customers or staff regarding HR processes or action status. For the GS-07: You must have one year of specialized experience equivalent to at least the GS-06 level in the Federal service (or equivalent) performing all of the following: Processing a full range of personnel actions in an HR automated system, ensuring accuracy, timeliness, and compliance with applicable laws, regulations, and guidance; AND Reviewing and validating Personnel Action Requests (PARs) and supporting documentation, resolving discrepancies, and coordinating with HR staff or customers to obtain required information; AND Maintaining and reconciling employee records across HR systems, identifying errors, and initiating or processing corrective actions; AND Monitoring payroll or personnel processing timelines and ensuring actions are completed to meet pay and reporting requirements; AND Coordinating with multiple HR functional areas (e.g., staffing, payroll, benefits) to ensure personnel actions are properly processed and issues are resolved. You must meet all qualification and eligibility requirements by the closing date of this announcement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education This job does not have an education qualification requirement. Additional information This announcement will be used to fill vacancies through OPM-authorized Direct Hire Authority due to Critical Hiring Need/Severe Shortage of Candidates. Veteran preference and traditional rating/raking of applicants do not apply. For more information on OPM's authorization of Direct Hire Authority, please visit: https://www.opm.gov/policy-data-oversight/hiring-information/direct-hire-authority/ Relocation assistance and/or incentives may be offered at the discretion of the supervisor. This job opportunity announcement may be used to fill additional similar vacancies across OPM. If you are unable to apply online and would like to request information about the Alternate Application process, please use the contact information at the bottom of this announcement. Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: - your performance and conduct; - the needs and interests of the agency; - whether your continued employment would advance organizational goals of the agency or the Government; and - whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Expand Hide  additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.