Human Resources Specialist

Summary Join the U.S. Office of Personnel Management (OPM) Shared Service Center! We're looking for talented professionals to help deliver solutions that support federal agencies nationwide. As a Human Resources Specialist with the Federal Talent Management Center, Employee Services and Records Management, you will perform personnel processing and records management functions, provide technical HR guidance, and ensure accurate and compliant personnel actions supporting federal agencies. Learn more about this agency Duties Process a full range of federal personnel actions, ensuring accuracy, completeness, and compliance with applicable laws, regulations, and policies. Review and evaluate personnel action requests, identifying discrepancies and determining appropriate corrective actions. Reconstruct employment histories and analyze personnel records to determine service computation dates, pay entitlements, and eligibility for HR programs. Provide guidance to managers, employees, and HR staff on recruitment and placement, pay administration, and personnel processing requirements. Utilize HR information systems (HRIS) to initiate, track, and complete personnel actions and maintain official employee records. Conduct quality assurance reviews, audits, and data analysis to identify trends, resolve issues, and improve HR processes. Coordinate with internal and external stakeholders to ensure timely processing of personnel actions and proper records management. Requirements Conditions of employment Must be a U.S. Citizen or National Males born after 12-31-59 must be registered for Selective Service Suitable for Federal employment, determined by a background investigation May be required to successfully complete a probationary period Candidates will not be hired based on their race, sex, color, religion, or national origin Complete the initial online assessment and USAHire Assessment, if required You will be required to report to an OPM assigned office. This position is not eligible for inclusion in the bargaining unit. Qualifications To be considered qualified, the HR Office must be able to clearly verify that you meet the specialized experience requirements based on your resume. Your relevant experience must be fully supported with specific details, including the months and years worked and the number of hours per week for each position (including volunteer work). One year of specialized experience is defined as 12 months of full-time work at 40 hours per week, with part-time experience prorated accordingly. Experience that does not include exact hours per week or is listed as "varies" cannot be credited. For the GS-09: You must have at least one full year (52 weeks) of specialized experience comparable in scope and responsibility to the GS-07 grade level or pay band in the Federal service (obtained in either the public or private sectors) performing ALL of the following: Processing standardized personnel actions using HR systems and established procedures in accordance with defined guidelines; AND Applying basic knowledge of federal HR policies, procedures, and guidelines (e.g., GPPA, recordkeeping requirements) to support personnel processing and records management; AND Reviewing personnel action requests or employee records for completeness and identifying discrepancies for correction; AND Supporting audits, mass personnel actions, or onboarding activities by collecting and validating data; AND Communicating with HR staff, managers, or customers to obtain or provide information related to personnel actions and employee records. OR Have a Master's degree in human resources, business, public administration, or another closely related field. OR Have two full years of progressively higher level graduate education leading to a Master's or equivalent degree in human resources, business, public administration, or another closely related field. OR Have a combination of education and experience to qualify at this level. To calculate your percentage of education, divide the number of graduate semester hours earned, in excess of 18 semester hours, by 18. If your education is in quarter hours, convert to semester hours by multiplying the number of quarter hours earned by 2/3rds. To calculate your percentage of experience, divide the number of months of full-time experience by 12. If your experience was part-time, convert to full-time by dividing the number of hours worked per week by 40 then multiply by number of months worked. Add the percentages. The total must equal at least 100 percent to qualify. (NOTE: You must submit a copy of your college transcripts (official or unofficial) to support your claim.) For the GS-11: You must have at least one full year (52 weeks) of specialized experience comparable in scope and responsibility to the GS-09 grade level or pay band in the Federal service (obtained in either the public or private sectors) performing ALL of the following: Processing a full range of personnel actions, including those requiring application of recruitment and placement, pay administration, and hiring authority provisions; AND Reviewing and evaluating personnel action packages (including non-competitive hiring authorities) to ensure compliance with laws, regulations, and policies; AND Reconstructing employment histories and analyzing personnel records to resolve discrepancies and determine employee entitlements (e.g., SCD, pay setting); AND Providing technical guidance and consultation to managers, HR staff, or customers on personnel processing and recordkeeping requirements; AND Analyzing HR data, identifying issues, and recommending or implementing corrective actions or process improvements. OR Have completed the requirements for a Ph.D. or equivalent doctoral degree or completed at least 3 full academic years of progressively higher-level graduate education leading to a Ph.D. or LL.M, if related, (for example, human resources, business, public administration, management or other directly related field of study) that demonstrates the knowledge, skills, and abilities required to do the work of this position. OR Have a combination of education and experience to qualify at this level. To calculate your percentage of education, divide the number of graduate semester hours earned, in excess of 36 semester hours, by 18. If your education is in quarter hours, convert to semester hours by multiplying the number of quarter hours earned by 2/3rds. To calculate your percentage of experience, divide the number of months of full-time experience by 12. If your experience was part-time, convert to full-time by dividing the number of hours worked per week by 40 then multiply by number of months worked. Add the percentages. The total must equal at least 100 percent to qualify. (NOTE: You must submit a copy of your college transcripts (official or unofficial) to support your claim.) You must meet all qualification and eligibility requirements by the closing date of this announcement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Additional information This announcement will be used to fill vacancies through OPM-authorized Direct Hire Authority due to Critical Hiring Need/Severe Shortage of Candidates. Veteran preference and traditional rating/raking of applicants do not apply. For more information on OPM's authorization of Direct Hire Authority, please visit: https://www.opm.gov/policy-data-oversight/hiring-information/direct-hire-authority/ Relocation expenses will not be paid. This job opportunity announcement may be used to fill additional similar vacancies across OPM. If you are unable to apply online and would like to request information about the Alternate Application process, please use the contact information at the bottom of this announcement. Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: - your performance and conduct; - the needs and interests of the agency; - whether your continued employment would advance organizational goals of the agency or the Government; and - whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Expand Hide  additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.