Administrative Assistant

About OEC Group: 
Established in 1981, OEC Group is one of the leading NVOCC freight forwarding companies. With headquarters located in Taipei, Taiwan, as well as regional headquarters in New York and branches throughout Asia, North America, and Europe; OEC Group enjoys a strong position in a rapidly growing market. OEC Group provides our customers with import and export services, as well as door-to-door services for both international and domestic needs. We remain competitive by offering a wide range of logistics services, including ocean and air freight, rail, trucking, warehousing and distribution, customs brokerage, cargo insurance, and more.
About the Position:
The Administrative Assistant operates multiline telephone system to answer incoming calls and directs callers to appropriate personnel by performing the following duties.
Essential duties and Responsibilities:

• Retrieves messages from the company voicemail and forwards to the appropriate personnel.
• Communicates with office management on any requisitions and/or outstanding projects.
• Assists the Administration department with organizing company events such as the annual holiday party, summer picnic and various dinners.
• Notifies employees of upcoming birthdays and assists in monthly arranging monthly birthday celebrations.
• Monitors inventory for all office supplies including kitchenware and order supplies as needed.
• Maintains overall cleanliness and presentation of the office/kitchen(s) and coordinate with cleaning services as provided by building management.
• Coordinates with Human Resources during new hire orientation to provide employees with an ID badge, office pass and desk name plate.
• Receives, sorts, and routes mail, and maintains and routes publications.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary, and keeps it updated.
• Create delivery labels as required by different departments.
• Performs other clerical duties as needed such as filing, photocopying, and collating.
• Access Badge control. Keep updated file with current stock and issues badge to employees.
• Billing and invoicing.
• Quotations for different services.
• Administrative support as required.

Perks & Benefits of OEC Group:

• Law benefits

After successfully completing a standard 90-day probationary period the employee is provided with the following benefits package. This includes:

• Major Medical Insurance
• Vacation days (on 1st anniversary, some days are assigned after probation period)
• Personal days (on 1st anniversary, some days are assigned after probation period)
• Floating Day.
• Performance review and opportunity for salary adjustment.
• Annual bonus is determined by overall performance.
• Monthly food vouchers
• Internal medical assistance
• Wellness Program

Work Schedule: 
Monday through Friday - 8:30am to 5:30pm
Qualifications:

• Proven work experience as a Receptionist, Front Office Representative or administrative assistant.
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• Associate’s degree and 1-3 years of related experience preferred.

Language Skills:
The preferred candidate knows English in an intermediate level.
OEC Group is an Equal Opportunity Employer.