Administrative Business Coordinator Aladdin

About this role

The Administrative Business Coordinator is responsible for the delivery and execution of core administrative duties in support of two Managing Directors in the Aladdin business as well as providing occasional ad hoc support to senior directors on their teams.

The ideal candidate is highly motivated demonstrates a strong sense of initiative and is a self-starter capable of working independently with minimal supervision. This role requires a proactive approach to anticipating needs and solving problems as they arise.

Key Responsibilities

• Provide dedicated comprehensive administrative support to MDs and their teams as required
• Provide back-up coverage of other HR administrative professionals as required
• Manage complex calendars across global time zones
• Coordinate domestic and international business travel
• Process Travel & Expense and Gifts & Entertainment submissions
• Support meetings events town halls and strategy sessions
• Maintain confidentiality and discretion
• Follow up on action items and resolve routine issues

Skills & Capabilities

• Impeccable attention to detail and deadline management
• Demonstrate basic to intermediate proficiency in utilizing AI tools and technology to enhance workflow efficiency and support administrative tasks
• Willingness to actively adopt and leverage new productivity and AI tools as they emerge
• Effective written and verbal communication
• Sound judgment reliability and professionalism
• Highly proficient in Microsoft Outlook Excel and Word
• Understanding of expense compliance and travel processes

Experience & Qualifications

• Bachelor’s degree or equivalent is preferred
• Strong motivation and the ability to work independently as a self-starter
• Must be a strong team player and collaborative partner
• Comfortable collaborating with a diverse set of teams styles and personalities adapting communication and approach to fit various work cultures and dynamics
• Experience in a corporate or professional administrative environment is preferred
• Experience supporting senior leaders in a fast-paced environment is preferred
• Genuine interest in working within a financial engineering or Aladdin environment

Our benefits
To help you stay energized engaged and inspired we offer a wide range of benefits including a strong retirement plan tuition reimbursement comprehensive healthcare support for working parents and Flexible Time Off (FTO) so you can relax recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock we are all connected by one mission: to help more and more people experience financial well-being.  Our clients and the people they serve are saving for retirement paying for their children’s educations buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed valued and supported with networks benefits and development opportunities to help them thrive.

For additional information on BlackRock please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an equal opportunity workplace. We are committed to equal employment opportunity to all applicants and existing employees and we evaluate qualified applicants without regard to race creed color national origin sex (including pregnancy and gender identity/expression) sexual orientation age ancestry physical or mental disability marital status political affiliation religion citizenship status genetic information veteran status or any other basis protected under applicable federal state or local law. View the EEOC’s Know Your Rights poster and its supplement and the pay transparency statement.

BlackRock is committed to full inclusion of all qualified individuals and to providing reasonable accommodations or job modifications for individuals with disabilities. If reasonable accommodation/adjustments are needed throughout the employment process please email [email protected]. All requests are treated in line with our privacy policy.

What We Do

As the world’s largest asset manager BlackRock partners with investors around the globe to help them (and those on whose behalf they invest) plan for life’s most important goals – like retirement home ownership and their children’s education. Our clients range from governments foundations and other large institutions to those investing on behalf of individuals including firefighters nurses teachers and factory workers. BlackRock was founded with the idea of creating a better asset management firm — one that was purpose-driven focused on clients and risk management and propelled by data and technology. Our breakthrough Aladdin® platform is BlackRock’s technological backbone helping investors see and manage their whole portfolios in one place – from constructing investments to monitoring risk and executing trades. Used by hundreds of external institutions around the world Aladdin combines powerful analytics and a common language to help investment teams make faster more informed decisions across public and private markets. It’s a key part of our business and one of the reasons we’re trusted to manage more assets than any other investment manager today. At BlackRock we challenge conventions and raise the bar for what’s possible. We harness technology to unlock new solutions simplify complexity and deliver investment strategies that meet people where they are. Whether it’s retirement planning wealth building or navigating market shifts we’re here to help clients invest more easily more affordably and with more choice as we chart a path toward financial well-being together. Learn more: Careers.BlackRock.com

Why Work With Us

Without our people technology is irrelevant. When we combine the power of people with the power of technology we amplify our ability to create better outcomes for our employees clients shareholders and society alike.

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