Administrative Coordinator at Jobgether

Team: Others

This position is posted by Jobgether on behalf of a partner company. We are currently looking for an Administrative Coordinator in United States.

This role offers an excellent opportunity for an organized and detail-oriented professional to support high-performing teams and business leaders in a fast-paced professional environment. As an Administrative Coordinator, you will play a key role in managing project workflows, coordinating communications, and ensuring the timely completion of administrative and operational tasks. The position involves working with various digital tools to track and prioritize projects while maintaining high standards of accuracy and confidentiality. You will collaborate closely with internal teams and clients to provide reliable support and keep operations running smoothly. This is an ideal role for someone who enjoys multitasking, solving problems, and delivering exceptional service in a dynamic setting.

Accountabilities:

Manage and coordinate multiple administrative and operational projects for professional teams.

Monitor shared inboxes and workflow management tools to track, organize, and assign incoming projects.

Communicate professionally with clients and internal stakeholders regarding project status and updates.

Assist with purchase order processing, payments, travel arrangements, and expense reporting.

Create and format high-quality presentations, templates, and documentation using Microsoft Office tools.

Prioritize tasks effectively to ensure projects are completed accurately and within deadlines.

Maintain documentation and support compliance with security and ISO standards.

Provide support for legal matter management systems, including vendor setup, matter creation, and administrative updates.

Requirements:

3+ years of experience in legal administrative support, paralegal work, or finance-related administrative roles.

Associate’s degree or equivalent professional experience.

Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Visio.

Strong organizational and record-keeping skills with the ability to manage multiple projects simultaneously.

Excellent written and verbal communication skills with a professional and client-focused approach.

Ability to learn and adapt quickly to new systems and workflow management tools.

High attention to detail and the ability to work efficiently with minimal supervision.

Experience with legal e-billing or matter management systems (such as TyMetrix 360) is a plus.

Familiarity with CRM systems is beneficial but not required.

Benefits:

Competitive hourly pay ($20–$22 per hour).

Medical, dental, and vision insurance coverage.

401(k) retirement savings plan.

Paid time off (PTO).

Opportunity to work in a collaborative and professional services environment.

Administrative Coordinator

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