Administrative Specialist

What you will do:

• Receive and direct visitors and clients
• Manage lobby area
• Assist with firmwide phone calls
• General clerical duties including photocopying, fax and mailing; opening, sorting and distributing incoming correspondence
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Coordinate and maintain records for staff, their travel, and parking as needed
• Fielding telephone calls, word processing, creating spreadsheets and presentations, and filing
• Arrange and schedule travel for staff company-wide
• Help moderate firmwide meetings via Microsoft Teams
• Coordinate client and office events throughout the year

What we will do:

• Provide mentorship from Project Leaders and Directors
• Provide opportunities and career growth – your success is our success
• In-house management and leadership training opportunities
• Provide study grants for exploration – Catapult, LPA Foundation

Administrative Specialist Requirements:

• Above average skills in the Microsoft Office Suite
• Expertise in Microsoft Teams
• Ability to multitask and focus on various responsibilities at any given time
• Experience in providing administrative support to management and technical staff
• Enthusiastic commitment to the multidisciplinary design process and team environment
• Strong written and verbal communication skills
• Curious and open minded to learn and assume increased responsibilities
• Committed to building a long-term professional career