Associate, Operations Support (Mobilization)

Team Rubicon (TR) is seeking an Associate, Operations Support (Mobilization). The Operations Support (Mobilization) Associate will collaboratively and cooperatively work within their team and on cross-functional teams. This will require working with competing priorities and keeping multiple stakeholders apprised of decisions. The Operations Support (Mobilization) Associate will provide functional support to the Mobilization Team. This also means connecting the geographical branch teams with the functional area for which they are assigned in order to keep connected promoting one team. They will motivate and inspire coworkers, contractors, volunteer leaders, and volunteers to further Team Rubicon service delivery within assigned geographies.

Every day will be a challenge, but every month brings new opportunities for an organization that is quickly becoming a household name in disaster response. This position reports to TR’s Manager, Operations Support and is remotely based out of the South Branch (AL, GA, MS, AR, LA, NC, SC, FL, KY, TN, TX, and OK).

Duties: 

• Primary POC for Ops Support Manager, Branch Planning, Logistics, Field Leadership, and Mobilization Volunteer leaders for issues and questions regarding Mobilization.
• Ensures Mobilization leaders are trained and able to successfully execute on Mission Planning Teams.
• Oversees training and onboarding of Mobilization leaders.
• Provides oversight of execution of all mobilization aspects at the Branch level.
• Conducts quality assurance of mobilization metrics.
• Ensures Mobilization Volunteer leaders are communicating effectively, and doing meaningful, impactful work.
• Sends Call to Action (CTA) notifications to forecast availability of volunteers to respond to operations at the local and national level.
• Books flights and lodging as required to support operational tempo.
• Files expenses incurred during mobilization.
• Tracks GIK use.
• Advises MPTs and C&G on Greyshirt availability.
• Seeks, collects, and actions feedback to improve systems within parameters of process.
• Reviews and approves safe driving plans.
• Submits feedback that would result in deviation from or change in process.
• Shares knowledge with entire Mobilization team.
• Devotes 10% of day to work on location agnostic projects.

Experience and Background: 

• 1-4 years of relevant professional experience in the military, disaster response, emergency management or first responder fields
• Proven record of personnel management experience such as recruiting, managing, training, and developing employees and volunteers
• Experienced with technology tools and in remote working for communicating and coordinating with a large network of TR staff members, Greyshirts (volunteers), and external stakeholders
• Successful past performance in leading volunteers is highly desired

Special Requirements:  

• This is full-time; remote position based in these states: AL, GA, MS, AR, LA, NC, SC, FL, KY, TN, TX, and OK. This role also provides a flexible & non-traditional work schedule (relocation expenses not provided)
• Evening and weekend schedule supporting leadership meetings, video conferences, events, and operations
• Local Travel: Reliable transportation is required. The person filling this position will be expected to travel within their local area to support ongoing efforts
• Other Travel: At least 25-50% non-local travel to support broader organizational activities focused within the assigned territory

 Job Type:  

• Full-time, salary, exempt 

 Job Tier:  

• Associate

 Pay Range:  

• $47,054 - $62,828 per year

Cultural Principles: 

• Mission First, Greyshirt Always: Anyone joining TR must understand that our mission to provide disaster response comes first 
• Step into the Arena: TR needs leaders who aren’t afraid to dare to be great 
• Everyone Has A Role Know It: Ability to successfully navigate a fast-paced, high-growth environment and solve problems in the face of ambiguity 
• GSD: We are entrepreneurial, resourceful and determined no matter how chaotic the situation
• Change Your Socks: We take care of ourselves and each other so we are best equipped to serve those in greatest need
• Adults Only: Every team member is an adult until proven otherwise
• Your Mother’s A Donor: Every leader must be committed to fiduciary responsibility, transparency and financial stewardship 

 Perks of the Team: 

• Unlimited PTO
• Professional development, leadership development and events/conferences 
• 100% company-paid health benefits for employees and their dependents 
• Matching 401k contributions up to 4% 
• Annual 5‐day National Leadership Conference 
• Paid time off to volunteer with the non-profit of your choice
• Generous vacation and sick time
• Generous holiday schedule (including a paid week off between winter holidays)
• Holiday parties 

The health of our staff and volunteers is a top priority for Team Rubicon. We require all new employees to be fully vaccinated against COVID-19 or to obtain an approved exemption as an accommodation. If you are not willing to be vaccinated, your offer will be rescinded unless Team Rubicon approves a valid exemption and reasonable accommodation for qualifying religious or medical reasons (or for other categories protected by applicable law. This policy is intended to comply with all state and local laws, including all applicable equal employment opportunity laws. 

Learn more about Team Rubicon: 

• Website: TeamRubiconUSA.org 
• Facebook:  Facebook.com/TeamRubicon 
• Twitter: @TeamRubicon 

Team Rubicon is an equal opportunity employer and is committed to not only including but actively seeking out a diversity of lifestyles, experiences, perspectives, and voices in order to foster inclusion, growth, and innovation. Your candidacy will be considered without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.