Business Administrator

The Azure Quantum team is redefining what is possible with technology-creating unprecedented possibilities to solve humanity's most complex challenges. Our team combines hardware innovation with software technologies and Azure services to build a scalable quantum computer in an industry-leading quantum ecosystem.

We are looking for a dedicated Business Administrator to join the Quantum Hardware division. You will work closely with the Technical Fellow-CVP (Corporate Vice President) and other senior leaders and stakeholders across the organization.

Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day.

Qualifications:

Required/Minimum Qualifications

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management.
• 3+ years of experience with Microsoft Outlook, Word, Excel, PowerPoint.
• 2+ years supporting an executive in a face-paced, corporate environment.

Other Requirements:

Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to the following specialized security screenings:

• Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.

Additional or Preferred Qualifications

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
  • OR equivalent experience.
• 2+ years experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others.
• 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $27.40 - $46.49 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $37.84 - $52.98 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form .

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.

#Quantum

Responsibilities:

This role will support a busy Microsoft executive team, and you will be an integral member of the administrative leadership team. The ideal candidate will have experience providing efficiency, proactive support with the ability to adjust direction in response to shifting priorities.

Responsibilities include but are not limited to:

• Managing the CVP's complex calendar with utmost attention to accuracy, timeliness and ensuring the schedule aligns with their priorities and commitments.
• Planning and executing any meetings, events, offsite meetings
• Planning and coordinating of domestic and international travel plans end-to-end including the proactive anticipation of any and all logistics and itineraries.
• Preparing and reconciling expense reports to ensure timely processing. Will also handle expense approvals for CVP's direct reports.
• Assisting with org-wide events run by the administrative team.
• Providing group level support for team reporting directly to the CVP.
• Working closely with the Chief of Staff and other operations staff with regards to communications, meetings, etc.
• Be available to respond to critical requests and emails outside of core work hours.
• Other responsibilities may include:
  • Providing back-up support (calendar, travel, expenses) to others on the Leadership team, as necessary.
  • Working closely with other members of administrative leadership to increase cross-team collaboration.
  • Maintaining group aliases

The successful candidate will:

• Have proficient interpersonal, organizational, planning and time management skills. An ability to work independently, deal with ambiguity, and solve routine problems proactively and effectively. The aptitude for rolling with changing circumstances (direction and strategy) while continuing to have professional and positive interactions.
• Exercise sound judgment, tact, diplomacy, integrity and professionalism in all interactions. Possess a high level of self-awareness and intrinsic appreciation for the value that admins provide.
• An aptitude to work independently without significant oversight or instruction to achieve results with a high degree of accuracy and attention to detail.
• Work successfully in a team environment, building effective working relationships inside and outside of the group, accommodating work styles and perspectives of diverse individuals.
• Excellent judgment, problem resolution, teamwork, negotiation, budgeting and analytical skills, decision-making skills, and the ability to work under pressure required.
• Uphold the highest level of integrity and business professionalism and deal with highly sensitive data with absolute confidentiality.

Ability to work with global timelines and respond/adjust schedules accordingly is extremely important in this role.

Other

• Embody our Culture and Values