Commercial Operations Senior Documentation Coordinator

Citizens Asset Finance (CAF) is headquartered in Johnston RI and provides secured finance transactions for commercial clients.  Products include loans capital leases synthetic leases leveraged leases direct finance leases and operating leases.   CAF operates on a national business platform providing coverage to the equipment financing industry throughout North America. 

The Senior Documentation Coordinator role for CAF is responsible for determining and preparing the appropriate financing documents; ensuring documents have been properly authorized and executed; confirming that all conditions precedent to closing have been met; and completing due diligence to perfect CAF’s security interest in the collateral. This role also ensures that all terms and conditions prescribed by the credit approval have been satisfied.

Because the Senior Documentation Coordinator brings experience and a thorough understanding of financing documentation to the role this individual is expected to handle basic document negotiations.

The Senior Documentation Coordinator will maintain his/her own extensive portfolio of CAF customers and will be responsible for closing transactions with those customers. The role also supports transactions for customers of other CAF Documentation Team members when they are unavailable. In connection with these responsibilities the Senior Documentation Coordinator will have the following additional duties:

Key Responsibilities

• Independently prepare and validate all legal documentation on loan and lease transactions to ensure documents accurately reflect the approved structure and comply with company policies and procedures.

• Provide initial drafts of document revisions (ranging from basic to complex) based on negotiations or specific requirements outlined in the credit approval.

• Demonstrate knowledge of various types of equipment being financed to ensure appropriate documents are utilized and lien perfection in collateral occurs properly.

• Analyze and understand transactions including pricing deal structure collateral evaluation credit and tax components (including sales/use taxes and property taxes).

• Manage the closing process with all parties including customers vendors and internal and external counsel; authorize closings and instruct operations to disburse funds.

• Independently book transactions using the CAF front-end system (Rapport) and ensure all transactions are booked accurately and in a timely manner.

• Must have experience with specialty collateral including aircraft rail and marine.

• Conduct due diligence and review UCC searches using UCC expertise to identify and address potential lien perfection risks.

• Identify post-closing issues and ensure all post-closing items are properly documented and collected in a timely manner.

• Ensure accuracy and completeness of customer legal and documentation files.

• Participate in customer meetings and when strategically appropriate accompany Sales on customer visits.

• Work closely with the Documentation Manager on process improvements to increase efficiency and streamline documentation workflows.

Qualifications

• Minimum of 5+ years of experience with a strong background in finance and/or documentation required.

• Strong aircraft rail and marine background/knowledge required.

• High level of attention to detail and strong understanding of lien perfection requirements required.

• Understanding of lease and loan documentation requirements required.

• Ability to draft document provisions for Legal review and handle basic document negotiations required.

• Operations experience is a plus particularly with systems of record such as Rapport and InfoLease.

• Strong verbal and written communication skills organizational skills and interpersonal skills

• This position is available in Johnston RI; Chicago IL; Columbus OH; Charlotte NC

• Bachelor’s degree required; paralegal background preferred

Pay Transparency 

The salary range for this position is $81000 - $114000 per year. Actual pay is based on various factors including but not limited to the work location and relevant skills and experience. 

We offer competitive pay comprehensive medical dental and vision coverage retirement benefits maternity/paternity leave flexible work arrangements education reimbursement wellness programs and more. Note Citizens’ paid time off policy exceeds the mandatory paid sick or paid time-away policy of every local and state jurisdiction in the United States. For an overview of our benefits visit https://jobs.citizensbank.com/benefits . 

Equal Employment Opportunity

Citizens its parent subsidiaries and related companies (Citizens) provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to age ancestry color citizenship physical or mental disability perceived disability or history or record of a disability ethnicity gender gender identity or expression genetic information genetic characteristic marital or domestic partner status victim of domestic violence family status/parenthood medical condition military or veteran status national origin pregnancy/childbirth/lactation colleague’s or a dependent’s reproductive health decision making race religion sex sexual orientation or any other category protected by federal state and/or local laws. At Citizens we are committed to fostering an inclusive culture that enables all colleagues to bring their best selves to work every day and everyone is expected to be treated with respect and professionalism. Employment decisions are based solely on merit qualifications performance and capability.

Equal Employment and Opportunity Employer

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Background Check

Any offer of employment is conditioned upon the candidate successfully passing a background check which may include initial credit motor vehicle record public record prior employment verification and criminal background checks. Results of the background check are individually reviewed based upon legal requirements imposed by our regulators and with consideration of the nature and gravity of the background history and the job offered. Any offer of employment will include further information.

What We Do

As one of the oldest and largest financial services firms in the United States with a history dating back to 1828 we’re committed to providing solutions and expertise that support our customers clients colleagues and communities in what’s next on their own unique journey. We invest in the humans who build the logic ideas and innovations that bring new technologies to life. Investments in AI cloud computing machine learning and automation provide our engineers the tools that enable us to remain competitive and win in today’s environment. At Citizens we recognize that the journey to accomplishment is no longer linear and that individuals are made of all they have done and all they are going to do. Whether you’re considering banking with us or looking to work with us you’ll find a customer-centric culture and a supportive collaborative workforce at Citizens. You’re made ready and so are we. If you're ready to advance your career in technology and security learn more about opportunity's Citizens offers here: https://jobs.citizensbank.com/digital-transformation

Why Work With Us

We empower the colleagues that power our tech. With growth & upskilling opportunities and sought-after benefits plus a diverse culture of people and perspectives we help our colleagues achieve career goals. Because innovation can’t happen without the minds and hearts of our people. Technology is constantly evolving and we believe you can too.

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