Contract Executive Assistant

We are rebuilding biotech for the AI era.
When a breakthrough is delayed the world waits. Getting a molecule from discovery to patients or a crop from lab to field involves thousands of slow manual disconnected steps. AI has the potential to change this compressing decades of R&D work into years. But that only happens when clean structured scientific data and AI are built into how science gets done.
Benchling is the AI platform for biotech R&D. Scientists use Benchling to design experiments capture structured data and run AI agents and models directly in their workflows. Over 200000 scientists around the world trust Benchling to power their most important work from academic labs to Sanofi Moderna and more than half of the world's top 50 biopharma.
We’re building an AI scientist for our customers. We can’t do that if we haven’t built the muscle ourselves. AI fluency is the foundation we build on; it's core to how we work and we're committed to helping every new hire integrate it into their day-to-day. As part of our interview process you'll complete a brief AI-focused exercise or discussion so we can understand how you think about and use AI to drive impact in your role. Feel free to reference any tools platforms or workflows you use today.

This is a 6 month contract in-office role with a required hybrid schedule — a minimum of three days per week (Monday Tuesday and Thursday) at our San Francisco HQ.

The Benchling Executive Admins are strategic partners who deliver best-in-class support to our executives and their functions. We are a team built on trust transparency and mutual accountability — challenging and supporting each other to continually raise the bar. We are inclusive and welcoming with everyone at Benchling which shows up in our processes events and everyday work. We set the tone for the company culture making ourselves and our executives accessible and approachable to all. At our core we are hardworking collaborative individuals who create a safe environment to share ideas have a voice make mistakes and learn from our collective experiences.

Benchling is looking for a highly experienced energetic and self-motivated Executive Assistant to provide strategic and operational support to senior leaders. In this role you’ll handle a wide range of complex and highly confidential responsibilities that go far beyond traditional admin work — operating as a key partner in driving leadership efficiency clarity and focus. You’ll be the point of delegation for high-priority tasks from managing executive time to crafting sensitive communications preparing presentations compiling reports and ensuring seamless execution of critical initiatives.

• Perform extensive calendar management and prioritization across multiple time zones for senior executives.

• Prepare domestic and international travel arrangements itineraries and timely expense filings.

• Manage all forms of daily correspondence ensuring timely professional and accurate responses with a high degree of confidentiality.

• Collaborate on and manage key projects and priorities across multiple functions.

• Lead planning and coordination for presentations meetings and dissemination of strategic information.

• Plan and execute high-profile events off-sites and special functions with precision and creativity.

• Attend key meetings help develop and communicate agendas take notes and track action items through to completion.

• Partner closely with Workplace Events and IT teams to provide on-the-ground logistics support.

• Build strong relationships across the organization establishing yourself as a trusted proactive connector.

• Serve as a senior member of the EA team providing strategic thought partnership and mentorship to peers.

• Support ad-hoc projects and initiatives as needed.

• 7+ years of experience supporting VP or C-level leaders ideally in enterprise SaaS marketing or tech organizations.

• Proven success managing multiple executives with competing high-stakes priorities.

• Exceptional organizational skills and a proactive solutions-oriented mindset.

• Polished communicator with high emotional intelligence and impeccable discretion.

• Adept with productivity and collaboration tools including Google Workspace Slack Zoom and Navan.

• Thrives in a fast-paced evolving environment while maintaining a calm steady presence.

• Passionate about biotech innovation and working with purpose-driven teams.

We offer a flexible hybrid work arrangement that prioritizes in-office collaboration. Employees are expected to be on-site 3 days per week (Monday Tuesday and Thursday).

#LI-Hybrid

#BI-Hybrid

Benchling welcomes everyone.

We believe diversity enriches our team so we hire people with a wide range of identities backgrounds and experiences.
We are an equal opportunity employer. That means we don’t discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status. We also consider for employment qualified applicants with arrest and conviction records consistent with applicable federal state and local law including but not limited to the San Francisco Fair Chance Ordinance.

What We Do

Biotechnology is rewriting life as we know it from the medicines we take to the crops we grow and the household goods that we rely on every day. But moving at the new speed of science requires better technology. Benchling’s mission is to unlock the power of biotechnology. The world’s most innovative biotech companies use Benchling’s R&D Cloud to power the development of breakthrough products. Help us bring modern software to modern science. We’re on Team Science We believe in the promise of science and the teamwork required to fulfill that promise. Whether your background is in science engineering business or another field you’re on Team Science if you believe in the power of science to solve the world’s most pressing problems.

Why Work With Us

Everyday at Benchling you’re surrounded by talented people who are really excited about the work they’re doing and the impact they’re having. It’s truly uplifting to work on a product that you can believe in and to work alongside colleagues who are energized by the shared vision of a future with less disease and greater sustainability.

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