Contractor - Administrative Assistant
Job Description
Team: Support
This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Contractor - Administrative Assistant in Canada.
This is an exciting opportunity for a highly organized and proactive administrative professional to support a fast-paced and mission-driven healthcare environment focused on making a meaningful impact. In this role, you will provide comprehensive administrative and operational support to senior leadership and cross-functional teams across Canada. You will play a key role in coordinating meetings, managing financial and contract-related processes, and ensuring smooth day-to-day operations in a collaborative remote setting. The position offers a dynamic workload with exposure to multiple business functions, providing opportunities to contribute to special projects, process improvements, and strategic initiatives. Ideal for a self-starter with exceptional attention to detail, this role combines autonomy, collaboration, and the chance to support innovative work that positively impacts patients and communities.
Accountabilities:
- Provide day-to-day administrative support to senior leadership and cross-functional teams, including calendar management, scheduling, and coordination of meetings and events.
- Organize and facilitate both virtual and in-person meetings with internal stakeholders, external partners, and field-based teams across multiple time zones.
- Support operational and administrative processes related to contracts, including document preparation, routing for approvals, tracking, and file management.
- Manage financial and procurement-related processes such as purchase order creation, invoice tracking, honoraria payments, budget monitoring, and expense management.
- Maintain accurate records and tracking systems using Excel and internal business platforms to support operational efficiency and compliance.
- Utilize multiple digital tools and platforms to support administrative workflows, collaboration, reporting, and document management.
- Participate in special projects and process improvement initiatives to enhance team productivity and organizational effectiveness.
- Coordinate recruitment-related activities such as interview scheduling, onboarding support, and hiring administration.
- Collaborate with other administrative professionals to streamline processes and ensure alignment across teams.
- Proven experience in an administrative assistant or operational support role within a fast-paced professional environment.
- Previous experience managing financial processes, including purchase orders, invoice management, budget tracking, and expense monitoring.
- Strong understanding of contract administration processes, including document coordination, tracking, and lifecycle management.
- Excellent verbal and written communication skills in English; bilingual proficiency in English and French is considered an asset.
- Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Experience using digital collaboration and business management platforms such as Teams, Zoom, SharePoint, Oracle, Concur, or similar systems.
- Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities and deadlines effectively.
- Ability to work independently in a remote environment while maintaining strong collaboration across teams and stakeholders.
- Excellent interpersonal skills with a proactive, adaptable, and solution-oriented mindset.
- Previous experience in a startup or entrepreneurial environment is considered an advantage.
- Willingness to travel occasionally as required.
- Fully remote work environment with flexibility and occasional travel opportunities.
- Generous vacation package and company-recognized public holidays.
- Paid volunteer days to support community involvement.
- Employee wellbeing and wellness support programs.
- Fitness reimbursement programs.
- Tuition assistance and professional development opportunities.
- Long-term incentive plans and employee stock purchase opportunities where applicable.
- Collaborative and inclusive workplace culture focused on growth, innovation, and employee support.
- Opportunities to contribute to meaningful work within a mission-driven healthcare environment.
Requirements:
Benefits:
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Date Posted
05/22/2026
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