Development Database Specialist Senior

Department:

88012 Advocate Foundation Operations - General Op Expenses

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

This is an on-site role, working Mon-Fri 8:30-5pm.

The Database Operations Senior Gift Coordinator has primary responsibilities for the data entry of all donations received by Advocate Charitable Foundation on behalf of Advocate's programs and services. In coordination with additional staff and utilizing the departmental gift entry processing manual; this person must enter information into the Raiser's Edge database accurately and in a timely manner. Other responsibilities include; involvement in the gift acknowledgement process; active and through review of records resulting in revisions / updates to the donor database; and participation in the month-end reconciliation process; managing the online credit card process; training of all new staff on Gift Coordinator responsibilities; and managing daily workflow of Gift Coordinators. Additionally this position works closely with other intra-departmental (Foundation) teams, volunteers and donors. The Senior Gift Coordinator position requires knowledge and skills in the use of some or all of the following software programs as well as extensive data entry experience: Raisers Edge for Windows, Microsoft Office products.

Major Responsibilities:

• To assist the Director, Development Information & Analytics with training of all new staff on the policies and procedures of gift/data entry into the donor database (Raiser's Edge), bank reconciliation, data entry batch review, bank package preparation and other related Gift Coordinator responsibilities.
• To assist the Director, Development Information & Analytics with managing the daily workflow for all Gift Coordinators and ensure gift entry responsibilities are balanced among the staff.
• To key all incoming gifts into the database accurately and within one business day. To handle gift-related additions, modifications or deletions in the system database as needed. To perform peer review of daily gift validation report to ensure accuracy. Upon approval of this report to generate a final gift validation report to accompany all gift media for filing.
• To support the Database Analyst and/or Development Coordinator with the daily reconciliation of gifts. To alternate the task of filing all completed gift batches between Gift Coordinators on a monthly basis. This includes filing batches of other Gift Coordinators, Database Analyst, Development Coordinator and any other DO staff that does gift entry. To assist with e-file process as a regular part of daily activity. To alternate on a monthly basis the preparation of gifts going to and coming from the bank lock box between Gift Coordinators.
• To manage the online credit card gift processing which includes, but not limited to, adding special event gifts, adding/updating of guest names, tracking seating notes, adding special meal requests, table assignments, adding tribute gifts and family notification information, adding marathon runner gifts and information.
• To support the Special Events team with all data entry for special events including, but not limited to, adding/updating of guest names, tracking seating notes, adding special meal requests, table assignments and running all special event related reports.
• To assist the Director, Development Information & Analytics with aggressively updating and cleaning of database, along with the Development Coordinator and/or Database Analyst on a weekly basis. To work closely with the Director, Development Information & Analytics in the overall coordination of accuracy of gift accounting and any research assistance to the Finance department as needed.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Advocate Aurora Health is one of the 10th largest not-for-profit, integrated health systems in the U.S. with nearly 3 million patients served at more than 500 sites of care in Illinois and Wisconsin, including 28 hospitals. We're redefining the standard for care with world-class doctors and caregivers, innovative solutions, outstanding outcomes, and leading-edge research and clinical trials. Combined, Advocate and Aurora are recognized for clinical excellence in a variety of specialties. Advocate Aurora Health is one of the 10th largest not-for-profit, integrated health systems in the U.S. with nearly 3 million patients served at more than 500 sites of care in Illinois and Wisconsin, including 28 hospitals. We're redefining the standard for care with world-class doctors and caregivers, innovative solutions, outstanding outcomes, and leading-edge research and clinical trials. Combined, Advocate and Aurora are recognized for clinical excellence in a variety of specialties.