eDiscovery Project Manager Level II

eDiscovery Project Manager Level 2
Hybrid (2–3 days/week onsite)
Reports to: Sr. Project Director
Salary Range: $95000–$105000 + 30% bonus

ABOUT NEXTPOINT

Nextpoint builds transformative software and services for the legal industry — making eDiscovery case management and litigation prep simple fluid and affordable for law firms of all sizes. Our secure cloud-based platform lets teams start document review in minutes backed by powerful analytics an intuitive interface and best-in-class security at every point.

We're problem solvers simplifiers and challenge seekers united by a shared goal: a great team culture and satisfied clients. We're headquartered in Chicago's Ravenswood neighborhood and proud to have been named one of Built In's Best Startups to Work for in Chicago five years running (2022–2026).

ABOUT THE ROLE

A Project Manager Level 2 serves as a senior client solutions partner and internal subject matter expert across all phases of the EDRM process. Drawing on deep expertise in the Nextpoint platform and eDiscovery best practices PM2s independently own complex high-stakes projects mentor junior PMs and serve as an escalation point for technical and client-facing challenges. This role carries elevated accountability for client satisfaction account growth and team development.

PM2s independently source and manage projects through the internal support channel existing client relationships and strategic partnerships with Client Success and Sales. In addition to scoping all engagements with billable hours and delivery timelines PM2s are expected to identify expansion opportunities contribute to pricing strategy for complex engagements and serve as a resource for junior PMs navigating scope definition.

RESPONSIBILITIES

Software Related Projects

• Consult on ESI protocols and stipulations by reviewing agreed-upon requirements with opposing counsel to confirm software capabilities or assist in generating Nextpoint export templates
• Generate EDA and search hit reports (direct hits direct hits + family unique hits) to support data culling and identification of relevant documents
• Design and lead review training and database organization sessions; develop reusable training materials and document platform best practices for team-wide adoption
• Create custom exports including productions privilege logs and load files based on protocol requirements
• Perform overlays to replace or supplement missing metadata from imports
• Translate foreign-language datasets and overlay translated text files into Nextpoint
• Execute post-import deduplication using aggressive settings based on MD5 hash and email message ID
• Organize near-duplicate non-native documents by similarity score to reduce review time and effort

Collaboration with Preferred Vendors

• Coordinate forensic collections and import data into Nextpoint (cell phones email hard drives device images)
• Convert unsupported file types (RSMF UFDR etc.) for ingestion into Nextpoint
• Reprocess metadata not automatically ingested by Nextpoint (In-Reply-To Accessed Date/Time email threading etc.)
• Oversee large-scale document review projects with onshore and offshore teams including review workflow development QC oversight and daily client status updates

Data Handling

• Download ZIP files from Nextpoint when above 40GB for extraction and re-upload
• Strategize import workflows for complex datasets
• Import third-party or opposing counsel datasets
• Ship hard drives containing client data ensuring full security protocol is followed before and after delivery

Cross-Functional Communication

• Consistently communicate client estimates timelines expectations and project updates with Client Success to support strategic decision-making
• Partner with Engineering on backend and scripted projects identify potential product bugs and work through front-end limitations
• Coordinate ticket handoffs with Support once requests are scoped and ready
• Serve as a subject matter expert for Sales and presales engagements advising on platform capabilities custom workflow design and competitive positioning
• Relay product issues updates and enhancement needs to the Product team as new features are rolled out

After-Hours Availability

• Provide after-hours support (5:30–8:00 PM) and weekend availability for urgent client needs approximately eight weeks per year
• Support weekend document review and general projects initiated during regular business hours

Leadership & Mentorship

• Mentor and provide day-to-day guidance to Project Manager (Level 1) team members including reviewing scopes troubleshooting escalations and supporting professional development
• Act as primary escalation point for complex or high-risk client situations including data integrity issues deadline conflicts and production disputes
• Own onboarding and training for new PM team members including platform walkthroughs workflow documentation and shadowing programs
• Develop and maintain internal process documentation best-practice guides and workflow templates to standardize PM team operations
• Participate in strategic vendor relationship management including performance reviews capability assessments and onboarding of new preferred partners

QUALIFICATIONS

Experience

• 5+ years in eDiscovery project management or litigation support
• Proven track record managing complex high-volume projects end-to-end
• Experience mentoring or training junior team members

Technical Skills

• Deep proficiency with the Nextpoint platform (or comparable eDiscovery software)
• Strong knowledge of ESI protocols production specifications and load file formats
• Familiarity with forensic collection workflows and vendor coordination

Client & Project Management

• Ability to independently scope manage and deliver billable client engagements
• Experience serving as an escalation point for urgent or high-stakes client situations
• Strong track record of building long-term client relationships

Communication & Leadership

• Excellent cross-functional communication skills across technical and non-technical audiences
• Experience contributing to internal documentation training programs or onboarding

BENEFITS & PERKS

• Competitive pay commensurate with experience
• Flexible hybrid schedule (2–3 days onsite)
• Comprehensive health coverage — medical (BCBS PPO and HDHP/HSA options) dental and vision (Guardian)
• Health Dependent and Transit FSA
• Generous PTO paid holidays flexible summer hours quarterly mental health days and floating holidays
• Annual professional development stipend
• Monthly flexible benefit stipend
• 401(k) with company match
• Free in-office lunch Tuesday–Thursday
• And more!

EQUAL OPPORTUNITY EMPLOYER

Nextpoint is an equal opportunity employer. We actively work to build a diverse team and encourage candidates of all backgrounds — including people of color and LGBTQ+ individuals — to apply. All applicants are considered without regard to race color religion sex sexual orientation gender identity national origin veteran status disability or any other characteristic protected by applicable law. Pursuant to the Illinois Human Rights Act applicants have the right to be free from discrimination resulting from the use of artificial intelligence in any employment decision.

Don't see the right role? Apply anyway — we're always looking for high-performing curious entrepreneurially-minded people to grow with us. Check out our client reviews on G2 and Capterra.

What We Do

Nextpoint is a Chicago-based legal technology company that has been building cloud-based eDiscovery and litigation software since 2001. We make it simpler for law firms corporate legal teams and government agencies to manage the full lifecycle of litigation — from data ingestion and document review to case preparation and trial presentation.Our platform is built on the cloud which means legal teams can access it from anywhere process large volumes of data quickly and scale storage without the overhead of traditional infrastructure. Built-in AI tools help reviewers surface relevant documents faster while advanced search analytics and granular access controls give teams the precision they need on complex matters.We serve clients across the spectrum — from small and solo firms to AmLaw 100 firms and federal agencies — all on a predictable per-user pricing model. Our dedicated client success team works alongside customers as a true extension of their practice not just a support ticket queue.What sets us apart isn't just the software. It's the combination of powerful technology expert services and a team that genuinely understands how legal work gets done. We've stayed independent and self-funded since day one which means our roadmap is driven by our clients not outside investors.We're about 80 people strong headquartered in Chicago's Ravenswood neighborhood and we're growing. If you're interested in building tools that shape how the legal industry operates — and doing it alongside a team that moves quickly and takes the work seriously — we'd love to meet you.

Why Work With Us

Nextpoint has been independent and self-funded since 2001 — which means we build for our customers not for investors. That autonomy shapes everything from how we prioritize our roadmap to how we treat our people.We sit at an interesting intersection: legal technology is a serious complex industry but we're still a team of about 80 people where

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