Executive Assistant

Material Bank is seeking an experienced Executive Assistant to work alongside our EVP of Sales; this individual will be responsible for planning, coordinating, calendar management, contract reviews, travel arrangement, and expense management as well as various other office management and organizational support areas. This opportunity is ideal for someone who thrives in a fast-paced environment and is energized by being part of bringing a revolutionary technology solution to market. 

What you will do: 

• You love organizing, planning, and coordinating, and will work to make your executive more productive by handling any and all administrative tasks.
• You will coordinate with peer Executive Assistants as well as leaders in the organization to look ahead, and you will establish operational cadences to effectively run the business with the right leaders meeting at the right times with a thoughtful agenda.
• You have excellent listening skills, prior, and help prioritize and delegate as needed to get the most done in a short period of time. You will stay in sync with your executive on the most important priorities – keeping the team and your executive in alignment.
• You will book travel as needed, make changes when necessary, and handle all expense reporting.
• You will handle core office leadership tasks as needed.

What you’ll bring: 

• You love an organizational challenge. You love working in a fast-paced, full-of-changes environment. 
• You are skilled in critical thinking – evaluating priorities against each other in light of communicated goals and objectives. 
• You work well with many personality types - you are empathetic and self-aware. 
• 4+ years' applicable experience supporting at least 1 C-Level executive is a must. 
• You are proficient in Microsoft Office suite which includes, but is not limited to: scheduling in Outlook, reporting in Excel, etc.