Executive Assistant

About the Administrative Team

Our Administrative Team contributes to the efficiency of our business by providing timely support to our leadership team, acting as the point of contact for internal, and external colleagues, providing strategic counsel, and finding new ways to help move the business forward with impeccable organizational teamwork.

About the Role

As the Executive Assistant to three senior executives you will have the opportunity to act as a strategic business partner on both company-wide and team-level initiatives. You will be a highly visible partner across the org for each executive, while helping them to meet organizational and time-management challenges. Your support will enable executives to better meet the needs of their teams and to utilize their limited time in the most thoughtful way possible. 

Responsibilities

• Provide comprehensive support to the three executives to include strategic calendaring through Google Calendar (60%); booking travel and accommodations (10%); monthly expense reporting (10%); plan offsite events, prepare documents for meetings, and work on strategic projects (20%).
• Create, route, and process written and verbal correspondence with impeccable discretion and confidentiality across multiple platforms.
• Coordinate with external parties and their executive staff on frequent/regular meetings. 
• General administrative duties (e.g., taking detailed notes, preparing meeting materials as needed) and a willingness to take on special projects with evolving priorities.
• Plan and execute team offsites, including sourcing venues, vendors, and activities.
• Assist team with tracking team budgets, invoices, submitting/approving expenses, and resolving any AP or AR issues.

What you'll need

If you don't think you meet all of the criteria below but still are interested in the job, please apply. Nobody checks every box, and we're looking for someone excited to join the team.

• 4+ years administrative experience; ideally supporting C-Level Executives 
• Experience creating procedures and structure within a team/company. 
• Self-starter attitude and track record with seamlessly executing quickly on complex projects with minimal guidance
• Detail oriented with an ability to think strategically and make recommendations
• Excellent presentation skills while leveraging Google Applications
• Strong critical thinking and problem solving skills
• Adaptable and diplomatic – ability to read each situation and executive and act accordingly

Bonus points if you have

• Experience working with Product/Finance/COO orgs
• Startup experience
• BA/BS degree 

Thumbtack is a virtual-first company, meaning you can live and work from any one of our approved locations across the United States, Canada or the Philippines. Learn more about our virtual-first working model here. #LI-Remote

For candidates living in San Francisco / Bay Area, New York City, or Seattle metros, the expected salary range for the role is currently $115,000 - $155,000. Actual offered salaries will vary and will be based on various factors, such as calibrated job level, qualifications, skills, competencies, and proficiency for the role.

For candidates living in all other US locations, the expected salary range for this role is currently $95,000 - $130,000. Actual offered salaries will vary and will be based on various factors, such as calibrated job level, qualifications, skills, competencies, and proficiency for the role.