Executive Assistant

About Us

Sage is on a mission to improve care and quality of life for older adults starting with those residing in senior living facilities. Falls are the leading cause of injury-related death among adults over 65. And yet fall prevention and emergency response systems for older adults are archaic and ineffective. At Sage we've built a more modern way of understanding when older adults need help including methods for residents to alert caregivers when in need of help and corresponding software for caregivers to triage response. Our company mission is to create a product that our client counterparts love and this role is a key part of that objective.

Sage is a small tight team of ambitious multi-disciplinary entrepreneurs. We are a software-enabled mission-driven company and are focused only on the problems that are central to achieving that mission. At Sage we work hard and fast but also know that to build a truly important company we need to treat our work as a marathon and not a sprint. The journey matters.

About this Role

Sage recently announced our Series C and the pace and complexity of what we're building has never been greater. Our leadership team is navigating an exciting but demanding moment—more stakeholders more commitments and more decisions happening faster than ever before. This role exists at the center of that energy.

As the Executive Assistant at Sage you'll serve as a strategic operational partner to some of our Co-Founders enabling them to work with greater focus efficiency and impact. You'll own their schedules communications and logistics end-to-end—bringing order to a fast-moving constantly evolving environment where priorities can shift in an instant. This is a hands-on high-trust role for someone who doesn't just tolerate that kind of pace but genuinely thrives in it.

The ideal candidate is a calm proactive low-ego operator who brings impeccable judgment strong communication skills and a genuine love for making people feel supported and valued. You're someone who has seen this kind of moment before—a company hitting its stride moving fast growing quickly—and you know exactly what it takes to keep leadership performing at their best when everything is accelerating at once. This role reports to the Head of People and requires working at our Union Square office every Tuesday–Thursday.

Responsibilities

• Support some of our Co-founders: Provide comprehensive proactive administrative support to both executives anticipating their needs and enabling them to focus on strategic priorities and company growth.
• Manage complex calendars: Assist with scheduling prioritizing and organizing meetings and commitments proactively resolving conflicts and ensuring efficient time management for both professional and personal matters.
• Travel Management: Arrange seamless domestic and international travel including logistics itineraries and real-time problem-solving.
• Stakeholder Management & Communications: Serve as the primary point of contact for internal and external stakeholders managing all executive communications including drafting correspondence screening inquiries and prioritizing responses.
• Manage urgent and high-priority requests in real time. When high-priority demands land without warning—a last-minute meeting request a critical travel change an unexpected gap or conflict— you triage quickly communicate clearly and resolve with minimal disruption to executive workflow.
• Manage projects: Assist with special projects as assigned which may include research event support or other administrative tasks.
• Collaborate with Recruiting: Partner with the Recruiting team to schedule interviews with the co-founders coordinating candidate availability interview logistics and ensuring a positive candidate experience. This may also include managing candidate communications on behalf of the executives.
• Maintain confidentiality: Handle sensitive and confidential information with discretion and professionalism at all times.
• Values-Driven Communication: Serve as a cultural ambassador when communicating with stakeholders embodying company values that inspire trust respect and teamwork.

Minimum Qualifications

• 4+ years as an Executive Assistant ideally supporting C-suite or senior leaders in high-velocity high-touch high-stakes environments such as investor relations investment banking or personal assistance for public figures.
• Exceptional calendar and time management skills with a track record of managing complex shifting schedules across multiple executives—proactively resolving conflicts and always thinking a few steps ahead.
• Strong prioritization instincts. You understand what's urgent what's important and what can wait—and you make those calls confidently and independently.
• Executive-level written and verbal communication skills. You draft correspondence that is clear professional and on-brand and can communicate on behalf of senior leaders with polish and precision.
• Discretion and sound judgment. You handle sensitive information about people strategy and business operations with the utmost professionalism.
• Warmth and positivity. You make every person you interact with—whether a team member candidate or visitor—feel welcomed and valued.

Preferred Qualifications

Benefits and Pay

Our headquarters are located in New York City's Union Square. We believe in cross team collaboration. We think good ideas can come from anyone and we've designed our processes to encourage participation from all. While we take our mission seriously we don't take ourselves too seriously. We like to host offsites outings and team meals where we can connect as people not just as colleagues. We offer office lunch and a fully stocked snack bar. While we are an in office culture we allow up to 2 remote days per week.

Our benefits package for employees includes competitive base compensation along with stock options. The expected annual salary range for this role is $130000-$160000 USD depending on your level of expertise your experience and your performance in the interview process. We also provide fully-paid health and dental insurance coverage for all of our employees along with other health benefits including vision insurance membership to premium primary and urgent care and online medical health providers. We also have a take as you need time off policy in addition to 7 paid holidays and a company wide winter break during the holidays.

EEO Statement

Sage is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic as outlined by federal state or local laws.

This policy applies to all employment practices within our organization including hiring recruiting promotion termination layoff recall leave of absence compensation benefits training and apprenticeship. Sage makes hiring decisions based solely on qualifications merit and business needs at the time.

What We Do

Sage is an innovative one-of-a-kind operations management system that transforms how senior living communities deliver care. Unlike traditional nurse call systems Sage offers a comprehensive platform that provides real-time insights into care delivery and operational efficiency. Our technology empowers caregivers with the tools and data they need to provide personalized care while boosting productivity. By leveraging real-time staffing data and customizable insights Sage helps communities optimize staffing models and make informed decisions resulting in enhanced resident satisfaction and staff engagement. Sage is the solution the Senior Living industry has been waiting for revolutionizing care management and operational excellence.

Why Work With Us

Sage is a small tight team of ambitious multi-disciplinary entrepreneurs. We are a software-enabled mission-driven company and are focused only on the problems that are central to achieving that mission. At Sage we work hard and fast but also know that to build a truly important company we need to treat our work as a marathon not a sprint.

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