Executive Assistant

Make your next move an expert one.

At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

**This position is a hybrid role based out of Ottawa office**

About you

You are highly organized and detail-oriented in providing comprehensive administrative support to a team. This role involves managing both incoming and outgoing file activities, supporting business operations, and assisting with various tasks related to client engagement and reporting. The successful candidate will also help coordinate with other administrative staff to ensure smooth business processes. The role requires a combination of office and remote work, with a minimum in-office attendance of one to two days per week, dependent on business needs.

In this role, you will..

• Prepare and send out Engagement Letters.

• Oversee and maintain the Smartsheet for file tracking and updates.

• Track draft reports, ensuring that any requested revisions are completed in a timely manner.

• Prepare and send reliance letters as needed.

• Provide ongoing email support for Oliver Tighe, handling requests and managing communications on his behalf.

• Develop and maintain a list of clients for Oliver to meet with on a quarterly basis and ensure meetings are scheduled

What you'll bring

• Proficient in Microsoft Excel, Word, and PowerPoint.

• Prior experience (3-5 years) in an administrative support role, preferably within a professional service or customer service environment.

• Diploma in administration or related field.

• Strong organizational and time-management skills.

• Excellent communication skills, both written and verbal.

• Ability to work both independently and collaboratively with other administrative staff.

• Attention to detail and ability to handle sensitive information with discretion.

#LI-AS1

#LI-Hybrid

Make your next move an expert one and join us as we lead the industry into the future.

Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at [email protected].