Executive Assistant Operations & Technology

• Serve as a liaison between the CTO and other departments team members clients stakeholders and outside vendors.
• Draft and edit internal and external communications ensuring clarity and professionalism.
• Proactively manage and maintain the CTO's calendar including scheduling internal and external meetings coordinating travel and organizing small- and large-scale meeting logistics.
• Arrange and schedule a significant volume of meetings with executive colleagues and teams across multiple time zones; maintain and update calendars while determining the priority of requests and scheduling accordingly
• Arrange domestic and international travel accommodations work visas and associated documents including comprehensive and detailed multi-city travel itineraries when applicable
• Demonstrate flexibility poise patience and persistence in routinely adjusting priorities and rescheduling meetings
• Process expense reports in accordance with established policy guidelines; reconcile P-card transactions and route invoices for approval
• Facilitate complex meetings and large team events: set-up execution and follow-up including room scheduling AV support preparation and collection of agendas and materials note-taking and coordinating follow-up items and actions
• Coordinate internal group communications using newsletters intranet postings and messaging tools
• Create and edit presentations agendas spreadsheets and reports
• Manage and organize executive files physical and electronic as required
• Participate in and support special projects as assigned; assist other department members as needed and act as a backup for other executive assistants when required

• 5+ years of relevant experience maintaining a senior executive's phone calendar work and travel schedules
• 10+ years of demonstrated career Executive Assistance experience.
• Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly
• Exemplary interpersonal skills including a professional in-person and virtual presence

• Trustworthy - You will have a high level of access to confidential employee and business information and will maintain the highest degree of confidentiality and discretion
• Systems savvy - You're proficient with the Microsoft Office 365 suite of tools; collaboration tools like Microsoft Teams and Slack; and you're capable of operating NBCUniversal proprietary systems for travel expense reporting and expense approvals
• Agile - Extremely flexible and able to shift priorities as needed and manage several work streams at a time
• Conscientious - You possess excellent attention to detail thrive through organization and are comfortable partnering with others to track and meet deadlines
• Resourceful - You're comfortable navigating a complex environment to obtain information and seek buy-in
• Problem Solver - You adapt easily to changing priorities thrive in solving problems and drive to results.

• Role will also require the ability to travel regularly to our Stamford CT facility aligned with the CTOs scheduled.
• Role also requires the ability to travel for offsites to various office locations including (Los Angeles Orlando etc.) as requested by the CTO
• Role also requires the need for some overtime hours.

What We Do

From film television news theme parks interactive media and streaming our people are at the center of it all. ​Here we solve complex and business-critical problems. That’s why we’re looking for people to help us continue our evolution imagining and delivering the most innovative and disruptive products and services through the latest tech advancements in the industry. ​ Here you can develop solutions. You’ll develop solutions that allow engineers to broadcast live TV from the comfort of their homes. These solutions will enable the use of our collection of hundreds of thousands of distinct intellectual properties across our film television and streaming brands. Here you can transform. You’ll make decisions and solve complex problems by leveraging insights that come from data building AI to help enable solutions to optimize every aspect of our content eco-system. Here you can build. You’ll build emerging immersive technologies that are used to power the broadcasts and streaming of global events like the Super Bowl and Olympics. You can create secure elastic cloud-based services connecting parts of our global platform ecosystem that effect tens of millions of viewers consumers and businesses that consume and love NBCUniversal’s content. And while you design build and architect your career we have the culture to make sure you’re supported. Here you can work and still live your best life! We’re leaders in our fields. We hire smart people and trust them to get the job done. We are never too busy to develop a fellow colleague. We understand our goals – or we ask. When we see something that needs doing – we do it. We make data-driven decisions. We fiercely believe in our talent and their growth. If you're ready to make an impact here you can.

Why Work With Us

For us it's more than just a work life. It's a daily passion. We take great pride in our legacy. We find fun in the challenge. We collaborate and inspire others. We're always creating always solving and always ahead of competition.

Gallery