Executive Assistant to the CEO

• Own the CEO's calendar: schedule meetings protect focus time manage competing priorities and make sure her time maps to the highest-impact work.
• Serve as the CEO's communication hub: triage Slack and email surface what needs attention draft responses in her voice and track next steps through completion.
• Coordinate travel logistics and frequently travel with the CEO to provide real-time support at conferences investor meetings offsites and other events.
• Drive meeting operations: set agendas prepare briefing materials ensure every meeting has the right context and Zoom link take notes and track follow-ups.
• Support key initiatives with research data analysis progress tracking and clear summaries that help the CEO make faster decisions.
• Run the San Mateo office: greet visitors prep meeting rooms keep the space tidy and high-functioning and collaborate with the workplace manager once hired.
• Build and improve lightweight systems that reduce CEO drag create clarity and help the company move faster.

• 3+ years of experience as an Executive Assistant Chief of Staff or similar operator supporting executives at startups.
• AI-native: you use AI tools daily and are always looking for new and simpler ways to improve your work.
• Detail-oriented AF. We mean it. You spot typos ace tests move fast and do it in a way that makes others marvel.
• A natural anticipator with high discretion: you see what's needed and handle it before being asked you come with recommendations rather than just questions and you treat confidential information with absolute professionalism.
• An excellent operator: you manage competing priorities follow through without reminders communicate proactively when things change and keep important work from falling through the cracks.
• A strong clean writer: you draft concise communications in active voice catch errors others miss and take pride in the craft of clear writing.
• Willing and able to travel frequently on short notice with the CEO to conferences investor meetings offsites and other events.

• Experience supporting a CEO founder or senior executive at a high-growth startup.
• Experience wearing multiple hats across operations events office management or founder support.
• Proficiency with Zoom Slack Google Suite HubSpot DocuSign and Asana.
• Comfort operating in Slack-heavy AI-forward high-urgency environments.

• Refer you to external websites to apply
• Conduct interviews over email chat platforms or messaging apps
• Ask you to provide payment or purchase equipment
• Request personal or financial information such as your mailing address social security number credit card numbers or banking information during the application process

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What We Do

GC AI is the legal AI platform built for in-house teams that solves the workflows in-house lawyers and legal professionals face every day. With powerful tools like Easy Prompt and Exact Quote you can be the legal hero your team needs with faster and more accurate drafting reviewing researching and redlining. GC AI is built for in-house legal work gets to know you and your company over time uses 5 large language models under the hood and is private secure and compliant. GC AI is SOC 2 Type II certified built with enterprise-grade security and never uses your confidential data for training. Founded by a three-time General Counsel and former Morrison & Foerster litigator GC AI is trusted by over 500 legal teams worldwide including Webflow CDW Vercel Liquid Death Kenneth Cole Eventbrite SurveyMonkey Tipalti and other high-growth global brands. See the difference that becoming an AI-powered lawyer can make. Try it free or get a demo at gc.ai.