Executive Assistant to C-level

OVERVIEW

We are seeking a relationship-driven, organized and forward-thinking Senior Executive Assistant to manage scheduling, business travel, dynamic calendars, strategic initiatives, and general business related support for one of our senior leaders, who is part of Instacart's S-Team. Although this position is remote-eligible, we are looking for someone who can align working hours to PST, and travel to our SF office on a monthly basis. 

ABOUT THE JOB

• Manage all business related administrative support (calendaring, travel, and expenses) for leader
• Act as the gatekeeper for your executive, understanding business needs, and fielding inquiries from the dispersed team
• Plan, coordinate, and improve upon org-wide events and engagement activities 
• Model compliance with company policies and procedures, support our company mission and values, as well as standards of ethics and integrity
• Perform and prioritize based on short timelines
• Provide and support the implementation of business solutions
• Think creatively to reduce company spending and improve efficiency
• Take initiative and offer assistance where needed; adding value whenever possible

ABOUT YOU

• A minimum of 5+ years consecutive Executive Assistance experience and direct experience supporting for C level, ideally a CFO 
• Relationship-builder with experience supporting multiple executives across different time zones and creating connections across dispersed teams
• Ability to work flexible hours to assist the business needs of executive leaders
• Efficiency expert who leverages creative problem-solving skills
• A college or vocational degree, or equivalent experience
• Outstanding, polished oral and written communication
• Strong organizational skills and heavy attention to detail
• Out of the box problem-solving skills; creativity, flexibility, and innovative thinking
• Collaborative teammate who partners with other Executive Assistants to support day-to-day team initiatives and drive results
• Gifted “scheduler” (Google Calendar and Google apps specifically); you can keep calm through the challenges of dynamic schedules (and reschedules)
• Ability to achieve results under tight deadlines
• Experience comfortably interacting with everyone in the company, regardless of experience or title
• A can-do "make it happen" attitude - you are comfortable making decisions with little supervision or direction
• Ability to travel to our SF office monthly to support meetings, events, and Team Jams

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