Executive Assistant

Smartly is looking for an Executive Assistant to join our fast-growing team!

IIn this role you will support the Chief Human Resources Officer (CHRO) Chief Product Officer (CPO) and Chief Marketing Officer (CMO) and collaborate closely with global teams. You’ll own administrative tasks calendar management and event coordination.

Successful candidates must be sociable have excellent problem-solving skills and an entrepreneurial spirit. Attention to detail and strong communication skills are essential. You should also be comfortable handling highly confidential information juggling scheduling across multiple time zones and thrive in a fast-paced environment. This is a great opportunity to grow your career in our global organization.

We are seeking a highly organized individual who knows how to “get the job done.” You should have a passion for helping others succeed and be able to juggle and prioritize multiple tasks simultaneously. We are looking for someone to take ownership optimize their impact and maximize learning.

This is a hybrid position with the expectation that you will be in the office 3 days a week.

The nature of the work may require some after hours and weekend support

• Support the Chief People Officer Chief Product Officer and Chief Marketing Officer
• Work closely with our NYC Chicago and Helsinki Executive Assistants
• Actively manage and own executives’ calendars including arranging and prioritizing meetings
• Coordinate executive travel help plan internal and external events and own all expense collection and submission
• Collaborate cross-functionally to improve existing business operations
• Represent the Smartly.io brand in all interactions

• Experience in a similar role supporting senior-level executives in a high-growth fast-paced company
• Experience working in a startup environment (a focus on Social or AdTech is a plus)
• Strong ability to multitask prioritize and meet deadlines in a dynamic environment
• Excellent verbal written and interpersonal communication skills
• Project management skills and experience
• An independent well-structured working style with a proactive can-do attitude
• Ability to learn quickly and strong determination to achieve goals
• Proficiency in Google Workspace and Microsoft Office
• Bachelor’s degree preferred

• Five weeks paid time off (PTO) 11 company paid holidays unlimited sick days
• Generous healthcare packages & mental health benefits
• 401K plus matching & equity grants for all new Smartlies
• Wellness benefit & learning reimbursement opportunities
• Volunteer time off days & company donation matching opportunities
• And so much more…

What We Do

We solve for advertising campaign and creative complexities - both key elements to the time/money savings and performance that brands agencies and businesses seek. Our unified platform combines media creative and intelligence offering end-to-end workflows powered by AI across the open and closed web. With over 700 brands and advertisers we've proven that dynamic and personalized creative makes advertising impactful. We are on a mission to transform the advertising experience for brands and their consumers. ⚡️

Why Work With Us

As a fast-paced growth company we offer opportunities to maximize learning and amplify impact. Our culture and values have always been the secret sauce of our growth. They define how we aspire to build our adtech product whom we hire and reward and how we work towards a shared vision. Join us in moving advertising forward.

Gallery