Executive Coordinator

General Summary of Position

The Executive Coordinator manages the administrative operations for the executive suite at MedStar Washington Hospital Center and MedStar Health Vascular Institute.

Supporting the Senior Vice President and Chief Operating Officer, this role involves planning, directing, and managing projects, working with senior management to advance strategic interests, and overseeing administrative staff. Key responsibilities include organizing projects, scheduling meetings, handling communications, supervising staff, managing supplies, and conducting research for executives.

1. Plans and organizes various projects and activities for executive leadership. Ensures that objectives are clearly and concisely documented and are congruent with overall hospital strategic and operational goals. Establishes operational priorities and activities to facilitate and to support organizational success.

2. In addition to supporting the Senior Vice President, provides administrative support for the Chief Financial Officer and Vice President Professional Services including scheduling meetings, coordination/reporting of GI meetings, and working with directors who are under the supervision of the Chief Financial Officer and the Vice President Professional Services .

3. Screens and prioritizes all telephone calls and correspondence for the Senior Vice President, the Chief Financial Officer, and the VP of Professional Services; and ensures information is directed to the appropriate person. Provides assistance and direction to callers, visitors, and staff as required.

4. Supervises administrative support staff and assures coverage of assigned areas including the office reception desk. Assigns work priorities and deadlines, interviews, and orients new staff. Assists in evaluating performance and makes recommendations for personnel actions such as merit increases, promotions, disciplinary actions, and grievance.

5. Purchases and maintains supplies and inventory necessary for the Executive Suite. Coordinates repair and/or replacement of broken equipment.

6. Ensures information flows to and from the executive office, via all types of venues (forums, correspondence, speeches, conferences, retreats, etc).

7. Handles special projects and organizes system related meetings.

8. Serves as a generalist; performs complex administrative duties. Composes correspondence independently on a wide variety of matters, including material of confidential nature.

Education

High School Diploma or GED, required

Bachelor's degree in Health Care Management or equivalent major, preferred

Work Experience

1+ years of progressively more responsible job related experience, preferably in a health care setting, required

Why MedStar Health?

At MedStar Health, we understand that our ability to treat others well begins with how we treat each other. We work hard to foster an inclusive and positive environment where our associates feel valued, connected, and empowered. We live up to this promise through:

• Strong emphasis on teamwork-our associates feel connected to each other and our mission as an organization. In return, our effective team environment generates positive patient outcomes and high associate satisfaction ratings that exceed the national benchmark.
• Strategic focus on equity, inclusion, & diversity-we are committed to equity for all people and communities. We continue to build a diverse and inclusive workplace where people feel a sense of belonging and the ability to contribute to equitable care delivery and improved community health outcomes at all levels of the organization.
• Comprehensive total rewards package-including competitive pay, generous paid time off, great health and wellness benefits, retirement savings, education assistance, and so much more.
• More career opportunities closer to home-as the largest healthcare provider in the Baltimore-Washington, D.C. region, there are countless opportunities to grow your career and fulfill your aspirations.

About MedStar Health

MedStar Health is dedicated to providing the highest quality care for people in Maryland and the Washington, D.C., region, while advancing the practice of medicine through education, innovation, and research. Our team of 32,000 includes physicians, nurses, residents, fellows, and many other clinical and non-clinical associates working in a variety of settings across our health system, including 10 hospitals and more than 300 community-based locations, the largest home health provider in the region, and highly respected institutes dedicated to research and innovation. As the medical education and clinical partner of Georgetown University for more than 20 years, MedStar Health is dedicated not only to teaching the next generation of doctors, but also to the continuing education, professional development, and personal fulfillment of our whole team. Together, we use the best of our minds and the best of our hearts to serve our patients, those who care for them, and our communities. It's how we treat people.

MedStar Health is an Equal Opportunity (EO) Employer and assures equal opportunity for all applicants and employees. We hire people to work in different locations, and we comply with the federal, state and local laws governing each of those locations. MedStar Health makes all decisions regarding employment, including for example, hiring, transfer, promotion, compensation, benefit eligibility, discipline, and discharge without regard to any protected status, including race, color, creed, religion, national origin, citizenship status, sex, age, disability, veteran status, marital status, sexual orientation, gender identity or expression, political affiliations, or any other characteristic protected by federal, state or local EO laws. If you receive an offer of employment, it is MedStar Health's policy to hire its employees on an at-will basis, which means you or MedStar Health may terminate this relationship at any time, for any reason.