Group Administrative Coordinator

WHAT WE NEED FROM EVERYONE:

Live our values & do the brave thing.

Our Values: Good Enough is Not Enough. Grab an Oar. Be More Human. Play Like a Pirate.

Doing the brave thing is about courage. It’s about never being a spectator. Speaking up with clarity and conviction and kindness. Not hedging our points-of-view with clients or each other. Saying what we think when it’s in the best interest of the idea or the people, even if it’s uncomfortable. Being willing to take smart risks. Making tough decisions without agonizing. And, being transparent and vulnerable in search of the best. This is the expectation for all of us. In turn, we commit to perpetuating a culture where bravery is rewarded and support is always within reach.

WHAT YOU WILL BE DOING:

• Help manage and coordinate elements of day-to-day workflow. 
• Scheduling / rescheduling workflow of each day which may include booking meetings and conference rooms, ordering catering, and logistics of meetings (whiteboards, pinning work, dressing the room)
• Book travel as needed and maintain and settle expenses in a timely manner

• Build and maintain positive relationships with Agency Staff across all disciplines
• Proactively provide support for your team and ensure that any requirements are pre-empted or acted upon quickly to service the needs of the client or the team
• Observe and recommend new processes and ideas to increase team efficiency and effectiveness
• Demonstrate problem-solving skills. Show resourcefulness by utilizing agency resources.
• Become a trusted source of information for the team, ensuring account, creative, production, etc have accurate information/schedule and being resourceful for all requests

WHAT WE NEED FROM YOU:

• Ability to multi-task and problem solve under pressure in a fast-paced environment
• Excellent interpersonal skills and ability to establish strong working relationships with cross-functional teams
• Professional and flexible demeanor to handle interactions with a range of team members ranging from entry-level to executive leadership
• Strong computer skills including MS Office and the ability to learn new systems quickly with minimal supervision
• Able to work autonomously but also collaboratively with team for solutions-oriented results
• Excellent written and verbal communication skills

QUALIFICATIONS:

• 1+ years’ experience working in an assistant or coordinator capacity
• Experience working in a creative environment (advertising/PR, entertainment, media) preferred
• BA degree or equivalent experience in Advertising, Communications, Business or related field 
• Keynote and Microsoft Office experience is a plus
• Experience with Mac and PC’s 

All hires must be located in or willing to relocate to Los Angeles to work from our offices hybrid three days a week. 

The annual salary range for this role is $65,000-$75,000 and may vary depending on the candidate’s experience. Other compensation includes relocation costs, if applicable. Benefits for this role include health/vision/dental insurance, 401(k), stock purchase, vacation, sick and personal days, Also, you will be eligible (approximately thirty days after you commence employment) to participate in all disability, life, travel insurance plans and programs, retirement plans subject to the terms and conditions of such benefit plans. Please don’t let our posted ranges keep you from exploring this or any other exciting opportunities within TBWA.

This job requires you to have the COVID-19 vaccine.  If you have a medical or religious reason for not receiving the COVID vaccine, the agency will engage in a discussion with you about whether there is a viable accommodation that can be provided.