Junior Team Admin Assistant

Company Description

Colliers is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers, and investors on a local, national, and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.

The UK business is headquartered in London, with over 1200 specialists throughout 16 offices across the UK and Ireland

Job Description

To work with the Lead Administrator with the overflow of admin duties to be completed within the timescales requested.

To produce documents in the style and layout requested by the originator.

To prepare all documents for binding and collating.

To carry out any other reasonable management requests (photocopying/scanning and general office duties).

Salesforce

• Finding existing contacts
• Adding new contacts
• Adding new jobs
• Amending job allocations
• Uploading Terms of Engagements / Heads of Terms
• Processing Conflict of Interest Checks
• Adding new companies
• Drafting and raising invoices
• Tracking Fee Forecast report.
• Syncing properties to Colliers.com or Rightmove

Expenses – Selenity

• Upload and submit teams’ expenses.
• Upload and submit company card expenses.
• Compleat – Approve/reject invoices.

Diary Management

• Organising meetings
• Inputting teams’ travel/accommodation arrangements
• Syncing weekly client meetings to Salesforce

Team Work

• To work in a flexible way and as part of a team

Ad Hoc 

• To be aware of and comply with company and statutory requirements regarding health and safety, fire and hygiene

Qualifications

Additional Information

Skills/Knowledge/Experience Required

• Must be able to communicate at all levels.
• Good organisational and time management skills.
• Must possess an eye for detail.
• Able to work under pressure and to tight deadlines.
• Must be a team player who is able to carry out instructions.
• Must be proactive and possess a flexible attitude to the workload.
• Intermediate knowledge of Microsoft Office products.
• Accurate typist and has minimum 40 wpm.