Office Administrator

With a passion for excellence and a focus on client success InterSystems provides data management strategic interoperability and analytics platforms used in healthcare financial services government and other industries. In selected countries InterSystems also offers unified healthcare applications based on its core technologies that deliver on the promise of connected healthcare. Founded in 1978 InterSystems is a privately held company headquartered in Cambridge Massachusetts (USA) with offices worldwide and its products are used daily by millions of people in more than 100 countries. For more information visit InterSystems.com.

We are seeking a highly organized and proactive full-time Office Administrator to join our team. The ideal candidate will have a strong administrative background and be adept at managing office operations supporting staff have excellent communication skills be computer proficient and have a strong sense of professionalism. This role is pivotal in maintaining an efficient and productive office environment.

Responsibilities:

• Manage inventory and procurement of office supplies furniture and computer equipment ensuring a well-stocked and organized workspace.
• Assist with onboarding employees including ordering equipment and organizing workspaces.
• Coordinate events and travel including hotel accommodations and flights in-office meals lunch and dinner reservations and meeting arrangements.
• Assist in processing and tracking expenses for reimbursement including scanning receipts and categorizing expenses.
• Manage office vendors including maintenance janitorial and other service providers.
• Scan organize and distribute incoming mail; manage outgoing mail.
• Maintain and organize digital files and records ensuring easy access and efficient data management.
• Perform bookkeeping tasks such as processing vendor bills collecting vendor W-9s or other vendor information communicating with vendors.
• Assist with HR-related administrative tasks such as coordinating trainings and other employee-related activities.
• Support special projects including software transitions and data migration.
• Create format and edit Microsoft Word Excel PowerPoint and/or PDF documents.
• Reception coverage as needed.

Qualifications:

• 3-5+ years of office administrative experience
• Excellent organizational skills
• Ability to proactively anticipate needs and identify issues
• Strong verbal and written communication skills
• Flexibility to handle a variety of tasks and adapt to changing priorities
• Proficient in Microsoft Office Suite

Employment:

• Full-time (37.5 hours per week) with competitive compensation.
• Five day on-site working location at our office 

We are an equal-opportunity employer and do not discriminate because of race color religion sex national origin ancestry marital status veteran status age disability sexual orientation or gender identity or expression or any other legally protected category. InterSystems is an E-Verify Employer in the United States.

What We Do

InterSystems builds the software that makes complex systems work—reliably securely and at scale. For more than 45 years we’ve been the information engine behind some of the world’s most mission-critical applications in healthcare government and business. Our data management integration and analytics technologies help organizations connect disparate systems turn data into insight and deliver better outcomes. From enabling interoperable healthcare and advancing clinical care to powering national infrastructure and large-scale enterprise systems our technology is used every day by millions of people in more than 80 countries. What sets InterSystems apart is not just what we build but how we build it. We focus on long-term innovation deep engineering excellence and solving hard problems that truly matter. Our teams work closely with customers to tackle real-world challenges—often behind the scenes but always at the heart of what keeps essential systems running. If you’re motivated by meaningful work technical depth and the opportunity to have a global impact you’ll find it here.

Why Work With Us

Because we are a profitable privately-held software company we place our clients first in everything we do. You’ll work on meaningful complex problems alongside deeply curious experts in a culture that values learning ownership and long-term growth—without the pressure of quarterly Wall Street demands.

Gallery