Office Assistant

Company Description

PartnerRe is a leading, privately owned, multi-line global reinsurer with a reputation of financial stability and strength, and a commitment to rebuilding businesses and communities after risk events around the world.

Our mission is to continue to be a financially stable and predictable business partner, supporting our clients with solutions tailored to their needs, delivering superior returns to our owner, providing rewarding opportunities for our people and making a positive contribution to society. To achieve this, we live by our values of Integrity, Performance, Collaboration, Straightforward Communication and Respect and Care.

Core to The PartnerRe Experience is our global nature. No matter where you sit in the company, you are part of something bigger. Our teams represent our truly international mindset, forging connections across office locations and all levels of the organization and building a network of mutual success. The result is a day-to-day experience that will allow you to:

Shape your own career

Grow in a supportive environment

Connect with a community of experts

Make an impact

View Home - PartnerRe Experience e-book to find out more about what it’s like to work at PartnerRe.

We are always looking for bright, proactive individuals to join our team!

Please follow our Careers page for all updates on new positions. We look forward to receiving your application.

PartnerRe is an equal opportunities employer.

Please join our company LinkedIn Page for all updates on new positions that are coming live.

Job Description

We are looking for an Office Administrator who will oversee the day-to-day office administration. The selected individual would also be exposed to HR and facility-related work to provide efficient support on all office operations and administration.

This role also involves general affair as well as legal document management, and various marketing support both for PartnerRe and PDM. 

Accountabilities

• Perform onboarding and offboarding arrangement such as orientation schedule, liaising with IT of laptop, access card, corporate card, exit clearance, etc...
• Manage administration of staff’s MPF enrolment, health insurance and office insurance.
• Administer work pass applications, cancellation and renewal.
• Checking of monthly payroll and tax reporting including Employer’s Tax Return and co-ordinate with HR GEO Partner, Asia.
• Day-to-day HR operations, office administrative functions and COVID measure compliance.
• Manage office mail and courier, name card printing, creation of access card, etc...
• Purchase and Maintain office inventories and ensure continuous supply, maintain the upkeeping of office premises.
• Main contact with Building Management on maintenance matters, ensure in compliance with Health and Safety regulations.
• Liaise with vendors / suppliers on invoicing matters, ensure prompt payment to various utilities, office maintenance services are made. Management and reimbursement of petty cash and act as the main contact point for all banking enquiries.
• Arrange and manage business meeting schedules by communicating with our clients’ PA, main contacts 
• Support on email communication with clients on data requests for reinsurance pricing
• Client event planning and logistics management
• Support on CRM entry through Salesforce application

Qualifications

Competencies

• Good spoken and written English preferred
• Good knowledge of MS Office applications
• Able to speak, read and write Cantonese

 Education

• You should have at least a diploma or equivalent, with minimum 5 years of general office facility / HR administrative experience.

Further requirements

• Proficiency in MS Office 
• Ability to effectively communicate and interact with employees at all levels
• Ability to follow instructions and perform a wide range of tasks
• Ability to take initiative and be proactive
• Able to work independently
• Attention to detail and strong organization skills are a must

Additional Information

#LI-Hybrid

PartnerRe provides a working environment in which diversity is valued, where all employees feel welcome, respected, and empowered to perform at their best. We invite you to learn more about D&I at PartnerRe.

Thank you,

PartnerRe Hiring Team