Office Manager

Fathom5 is an industrial technology company building security-first Brilliant Machines to accelerate Industry 4.0. Our work requires us to think critically, act boldly, and move quickly.

Fathom5 is a security-first industrial technology company. We provide cyber-physical testbeds, DevOps to the Edge tools, Industry 4.0 solutions and digital consulting services to our clients. Across each of these product families our deliverables have cost, schedule and risk management requirements that impact the way in which we prioritize work for our software developers and hardware engineers.

We are looking for an organized, tenacious, and deadline-driven Office Manager who is naturally fascinated by the operational challenge of growing a small business. This person has the technical knowledge and capability to systematically express and execute their ideas on designing efficient operational workflows, tracking recurring quarterly and annual deadlines, and growing their skillset in several areas of business.

The Fathom5 Office Manager has three primary functions. These functions are office management, bookkeeping support, and recruiting.

Office Management

• Oversee the completion of internal administrative projects
• Answer office phone and respond to emails to [email protected]
• Restock and order shared supplies for the office
• Schedule building maintenance when issues arise and maintain relationships with repair technicians
• Manage relationship with property and building manager and assist with the creation of a multi-year real-estate plan

Finance and Administration Support

• Assist with occasional reporting functions
• Collaborate with Finance & Administration team members to organize and execute administrative tasks.

Recruiting

• Post jobs and review candidates on the company’s applicant tracking system
• Conduct first-round interview with potential candidates
• Assist with onboarding new employees

The Fathom5 Office Manager position requires:

• Clear and effective communication – Written and oral communication skills sufficient to relay information between internal and external stakeholders.
• Discretion – You will be privy to sensitive information included salary data, company financial statements, and other confidential topic. Your ability to be discreet is tantamount to your success in this role
• Quick learning and problem-solving – The ability and desire to grow a small business and tackle administrative hurdles quickly and strategically.
• Passion – A natural disposition and passion for business
• Leads with initiative – The desire to lead by example through effective management skills and proactively addressing diverse needs on various projects.
• Team-first mentality – The ability and desire to work in a team environment.
• Startup Stamina – Fathom5 is changing the world at the intersection of industrial systems and advanced software. Sometimes changing the world requires long hours, standing for full days at events, and medical clearance for carrying computer equipment as well as occasional travel in support of our customers.

The Fathom5 Office Manager is an entry-level position and will have these credentials:

• B.S. / B.A. from an accredited four-year university. All areas of study encouraged to apply; Humanities, Business, English, and related degrees preferred.
• 1-3 years experience in a professional business environment, project management experience preferred
• Proficient in Microsoft Excel
• Previous experience as an office manager, project manager, or department head preferred

Ultimately, a top-tier Office Manager tracks corporate deadlines, deliverables, and compliance needs and prioritizes their tasking based on risk, deadline, and workload. They are effusive and punctual and enjoy a diverse set of tasks, and leverage their ideas and experience to streamline the administrative operations of the company.

At Fathom5, we believe that a diverse, equitable and inclusive workplace makes us a more relevant and resilient company. We welcome people from all backgrounds, ethnicities, cultures, and experiences. Fathom5 provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

We know that the impostor syndrome and confidence gap are real. Please do not hesitate to apply!

Due to the sensitive nature of some of our projects, only US Citizens can be considered for employment at this time. No recruiters, please!