The Office Manager supports the Corporate Events team by managing operations overseeing the Travel Director Program ensuring compliance and providing administrative support.

Location Designation: Hybrid - 3 days per week
Position Summary
The Office Manager plays a critical role in supporting the Corporate Events team by managing operational processes ensuring compliance with enterprise standards and overseeing the Travel Director (TD) Program. This position requires strong organizational skills attention to detail and the ability to manage multiple priorities in a fast-paced environment.
What You'll Do:
Travel Director Program Management• Oversee the Travel Director (TD) Program including managing the interview process for prospects and referrals.• Onboard new TDs and ensure smooth integration into the team.• Collaborate with event planners to hire TDs for events manage contracts and process payments.• Coordinate transportation logistics including ordering Ubers for TDs.
Office Management & Administrative Support• Manage multiple team procurement cards; reconcile monthly and submit reports.• Process invoices for the team.• Reconcile chargeback cost center monthly and ensure zero balance at year-end.• Order meeting supplies for P3 inventory and planners as needed.• Assist with onboarding new hires and provide administrative support.• Order office supplies and equipment to maintain efficient operations.• Backup support to the VP's admin.
Compliance & Enterprise Responsibilities• Serve as Records Manager to ensure compliance with enterprise requirements.• Act as Security Liaison for the team.• Serve as Business Contingency Coordinator to maintain readiness for continuity plans.
Communications Support• Proofread edit or draft communications related to events to support planners.
What You'll Bring:• Bachelor's degree or equivalent experience preferred.• 3+ years of experience in office management administrative support or event operations.• Strong organizational and multitasking skills with attention to detail.• Excellent communication and interpersonal skills.• Proficiency in Microsoft Office Suite and familiarity with procurement and expense reconciliation systems.
Core Competencies & Soft Skills• Problem-Solving: Ability to anticipate challenges and develop effective solutions.• Adaptability: Comfortable working in a dynamic environment with shifting priorities.• Collaboration: Strong team player who works well across departments and with external partners.• Attention to Detail: Ensures accuracy in financial reconciliation compliance and communications.• Time Management: Skilled at prioritizing tasks and meeting deadlines.• Professionalism: Maintains confidentiality and represents the company with integrity.
Pay Transparency
Salary Range: $65000-$92500
Overtime eligible: Exempt
Discretionary bonus eligible: Yes
Sales bonus eligible: No
Actual base salary will be determined based on several factors but not limited to individual's experience skills qualifications and job location. Additionally employees are eligible for an annual discretionary bonus. In addition to base salary employees may also be eligible to participate in an incentive program.
Company Overview
At New York Life our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology- data- and AI-enabled organization we remain grounded in the values that drive lasting impact.
Our diverse business portfolio creates opportunities to make a difference across industries and communities-inviting bold thinking collaborative problem-solving and purpose-driven innovation. Here you'll find the rare balance of long-standing stability and forward momentum supported by an inclusive team that honors tradition while embracing progress.
As a Fortune 100 mutual company we offer a place to grow your skills contribute to meaningful work and deliver solutions that matter. Your ideas drive what's next and your growth powers it.
Our Benefits
We provide a full package of benefits for employees - and have unique offerings for a modern workforce including leave programs adoption assistance and student loan repayment programs. Based on feedback from our employees we continue to refine and add benefits to our offering so that you can flourish both inside and outside of work.Click hereto discover more about our comprehensive benefit options or visit our NYL Benefits Site.
Our Commitment to Inclusion
At New York Life fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life's leadership in this space.
Recognized as one of Fortune's World's Most Admired Companies New York Life is committed to improving local communities through a culture of employee giving and volunteerism supported by the Foundation. We're proud that due to our mutuality we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life please visit the Careers page of www.NewYorkLife.com.
Visit our LinkedIn to see how our employees and agents are leading the industry and impacting communities.
Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees' needs.
Job Requisition ID: 93563