Office Manager & Facilities

Globalization Partners’ automated, AI-enabled global employment platform, designed by our technical teams and powered by our worldwide HR experts, enables our customers to hire, onboard, and manage the best talent they can find, anywhere in the world.

As the global employment technology leader, we simplify global business by allowing companies to grow to new countries and test new markets compliantly, without the hassle of setting up branch offices or subsidiaries.

With diverse teams all around the world, our people are the heartbeat of the company and the reason why Globalization Partners is a fun and inclusive place to work. We encourage and support personal growth and career development, trust our team members with the autonomy to do their best work, and believe in recognition for a job well done.

About the position:

As the Office Coordinator, you will be the first friendly face our employees and visitors see as they enter the Globalization Partners headquarters. In this role, you will embrace a culture and environment that is supportive and always, happy to help. Provide excellent support and follow-through to our employees, customer, and visitors, and manage a range of services, ensuring that our Boston HQ office is run efficiently and effectively.

What you will do:

• Provide first-line services to the office, including reception, mail operations, meeting room maintenance, vending & food services, and general maintenance oversight.
• Greet customers and visitors to the office after working with security, ensuring guests are comfortable and connected with the right office personnel.
• Work with other procurement and finance colleagues to monitor and order office equipment and supplies.
• Manage company office service contracts, FedEx, UPS, Coffee Services, Copy Machine, building services platform, etc.
• Provide support with Fed Ex, UPS shipments and tracking, label creation and package tracking.
• Maintain and secure marketing material inventory.
• Point of contact for building services. Initiate building security card access process and support for our employees and sub-lease tenants. Regular communication with the building management company to ensure any maintenance issues are reported, cleaning quality standards are maintained, and all other facilities-related queries are promptly addressed.
• Manage health & safety compliance matters including fire and safety procedures, fire drills, safety equipment, and training.
• Work closely with People Resources on COVID safety protocols, monitoring, and reporting, amongst other initiatives.
• Assist in organizing internal and offsite events including lunch ordering for important meetings, team bonding events, customer, and partner meetings.
• Manage procurement for all onsite and offsite events.
• Communicate regularly with key stakeholders including Finance colleagues, People Resources, IT, and building management.

What we’re looking for:

• Highschool diploma (college degree a plus)
• 5-8 years of experience in office coordinator or related administrative role
• Prior reception or hospitality experience
• Prior experience working in a high-profile corporate environment.
• Problem-solving skills
• High attention to detail
• Excellent written/verbal communication
• Thrives in a fast-paced environment.
• Tech-savvy with experience using Zoom, Ring Central, and Microsoft programs.
• Strong customer service and interpersonal skills; ability to engage in a positive manner with colleagues at all levels, and with external parties representing GP in a professional manner.
• Ability to lift boxes and other items delivered to the office
• Ability to attend work onsite on a daily basis

Compensation

The annual gross base salary range for this position is $60,000 to $75,000. Actual compensation for this position may vary and will depend on multiple factors including relevant qualifications, experience, education, and geographic location. This position is also eligible for an annual bonus dependent on various factors, including and without limitation, individual and company performance in addition to base salary.

Benefits

G-P values its employees and offers excellent benefits and perks including generous paid parental leave, flexible time off, flexible spending accounts, medical Insurance, dental insurance, vision insurance, sabbatical after 5 years of service, and more.