Office Manager

What You'll Do

• In this role you will elevate the daily office experience through meticulous attention to detail and proactive service. Your primary focus will be managing the physical workspace and office culture ensuring a seamless flow of operations in a professional corporate setting
• Hospitality & Employee Experience
• Work with the Front Office Coordinator to serve as a primary point of contact for the Boston office delivering a high-touch concierge-level experience and fostering a welcoming well-run workplace environment
• Partner on new hire onboarding (desk setup office tours supplies and access)
• Manage office requests and resolve issues quickly and effectively
• Office Operations
• Partner with property management facilities and IT to resolve issues maintain seamless operations and uphold a high standard of workplace quality that enables employees to do their best work
• Oversee day-to-day office operations including vendors stocking supplies and space management
• Manage small projects and office-related budgets
• Food & Beverage
• Coordinate office meals and snacks ensuring quality variety and smooth execution
• Manage vendor relationships ordering and budgets
• Events & Engagement
• Plan and execute internal events and meetings with a high level of professionalism
• Manage logistics including space AV catering and materials
• Partner with teams to envision and plan engaging in-office experiences
• Safety & Compliance
• Maintain a safe secure and compliant workplace environment
• Manage office access and badging processes
• Support health safety and environmental initiatives (including ISO standards)

Requirements

2+ years of Office or Facilities Management experience
A background in high-end hospitality premium property management events or professional workplace services
Exceptional communication skills and a polished professional demeanor
Strong organizational skills with the ability to manage multiple vendors and projects simultaneously
A "no task is too small" attitude coupled with the ability to think strategically about the workplace
Ability to work in the Boston office five days a week

Nice to Have

Experience working at a technology company or hospitality role
Experience with small office construction projects
Understanding of Google applications
Health and Safety and Environmental experience

Perks & Benefits

Medical dental vision and basic life insurance
Flexible PTO and company paid holidays
Retirement programs
1% charitable giving program

Compensation

Base pay: $70000 - $85000
The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications experience and expected contributions. This position may also be eligible for other types of compensation in addition to base salary such as variable bonus and/or stock bonus.

What We Do

Veeva is the global leader in cloud software for the life sciences industry. Committed to innovation product excellence and customer success Veeva serves more than 1000 customers ranging from the world’s largest pharmaceutical companies to emerging biotechs. As a Public Benefit Corporation Veeva is committed to balancing the interests of all stakeholders including customers employees shareholders and the industries it serves.

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