Payroll Rep - Hybrid Role

Department:

10207 IL Corporate - Payroll

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

Major Responsibilities:

• Establishes and maintains employee payroll records in compliance with established policies and standards.
• Accurately processes payroll entries to ensure correct employee payments.
• Provides support for time editors in performing edits, reporting, and employee education.
• Evaluates and makes retro payment adjustments.
• Reconciles and audits leave of absence documentation, making appropriate entry into the time & attendance and Workday payroll system.
• Researches leave of absence discrepancies.
• Enters maintenance in Workday, including pay line entries, garnishments, general
• deductions, leave accrual adjustments, travel advances, additional pay, and W-4 information.
• Works with the Human Resource Service Center through the Workday Case Management system to assist managers and employees with payroll related questions.
• Works with accounting personnel to reconcile payroll general ledger account discrepancies to include suspense items.
• Prepares accounts payable payment requests and related documentation for proper payroll distributions to vendors (taxing authorities, wage assignment agencies, general deduction vendors).
• Reviews and audits employee business expense reimbursement requests. Processes employee travel advances. Sorts and distributes mail, scans files into storage system and orders supplies.

Licensure, Registration, and/or Certification Required:

• None Required.

Education Required:

• High School Graduate.

Experience Required:

• Typically requires 1 year of experience in payroll or experience in a fast-paced, high-volume administrative environment.

Knowledge, Skills & Abilities Required:

• Proven research and troubleshooting skills required to identify and examine exceptions and errors, evaluate corrective actions, and make appropriate adjustments.
• Ability to effectively manage time to ensure completion of a wide variety of tasks under varying deadlines.
• Strong analytical skills. Good organizational and communication skills.
• Strong awareness of the confidential nature of the position.
• Demonstrated understanding of government regulations and tax laws relative to payroll, including laws and regulations regarding garnishments. Knowledge of Leave of Absence, FMLA, and Employee Business Expense Reimbursement policies.
• Ability to effectively communicate knowledge of paycheck details, including gross earnings to net pay, taxable wages, tax withholding, pre/post tax deductions, and overtime/additional pay calculations.
• Demonstrated understanding of Workday, including core Payroll and Employee Self Service functionality and basic Job Data, or equivalent system.
• Good understanding of Kronos or other time and attendance application.

Physical Requirements and Working Conditions:

• Must be able to sit 90% of the workday.
• Must be able to lift up to 20 lbs. occasionally when carrying boxes of time sheets or payroll binders.
• Will be required to use hands repetitively with fine manipulation for sorting time sheets.
• Operates all equipment necessary to perform the job.
• Exposed to a normal office environment.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Advocate Aurora Health is one of the 10th largest not-for-profit, integrated health systems in the U.S. with nearly 3 million patients served at more than 500 sites of care in Illinois and Wisconsin, including 28 hospitals. We're redefining the standard for care with world-class doctors and caregivers, innovative solutions, outstanding outcomes, and leading-edge research and clinical trials. Combined, Advocate and Aurora are recognized for clinical excellence in a variety of specialties. Advocate Aurora Health is one of the 10th largest not-for-profit, integrated health systems in the U.S. with nearly 3 million patients served at more than 500 sites of care in Illinois and Wisconsin, including 28 hospitals. We're redefining the standard for care with world-class doctors and caregivers, innovative solutions, outstanding outcomes, and leading-edge research and clinical trials. Combined, Advocate and Aurora are recognized for clinical excellence in a variety of specialties.