Project Coordinator

Hoodoo Digital is an agency recently acquired by Rightpoint with many opportunities both personally and professionally working with a variety of clients and surrounded by a wonderful team of people to support you. We love hiring all levels of talent and work to create a collaborative work environment. Come join Hoodoo Digital/Rightpoint to work on exciting projects that span multiple Adobe Solutions! 

The Project Coordinator role is responsible for successful reporting of small, retainer engagements and the delivery of small to mid-sized engagements of various Adobe Solutions by managing our development teams and working directly with our clients. The Project Coordinator will be responsible for reporting on project health which includes the status of the project budget, timeline and scope. If any of these are out of alignment with the contract the Project Administrator will escalate the issue and work with internal management to resolve it. 

This role requires a proactive, hands-on, results-oriented person with a project reporting and delivery focus. It also requires learning and progressing in project management to be able to support delivery teams as required. 

Responsibilities:

Project Coordinator will provide internal and external project health reporting, guidance, and ongoing support in our client engagements. In some cases they will be doing budget and time tracking behind the scenes and in others they will be the primary point of contact representing the Hoodoo delivery team. They will work directly with the client on a daily basis to coordinate communication and facilitate the necessary project meetings. The Project Coordinator will be the first to triage and escalate any project issues if any and work to get the project back on track. 

Responsibilities include but are not limited to: 

• Track, report, forecast and manage scope, budget and timeline. 

• Proactively find solutions and remove roadblocks. 

• Create and own project timelines in Workfront and/or Smartsheet. . 

• Schedule and run daily standups and provide notes. 

• Skilled in managing communications among project stakeholders 

• Monitor and report project progress on a regular basis. 

• Ensure that the delivery of projects meets clients' expectations, within agreed scope of work, budget and timeline. 

• Review and approve timesheets for owned projects in Mavenlink. 

• Schedule internal and external meetings, provide contact reports and next steps. 

• Manage all aspects of the project life cycle from concept to delivery. 

• Provide weekly project updates, including risks and issues as they arise to the senior leadership. 

• Communicate project status, updates, budge burn reports and health to client

• Make sure all projects are following agency best practices and meet all requirements. 

• Any additional responsibilities as assigned.

Qualification and Skills 

The following qualifications and skills are recommended for this position: 

• Project Management experience in a software development/web development environment 

• Experience in an agency environment, or equivalent client-side experience. 

• Solid knowledge in project plan software (i.e. Workfront, Smartsheet). 

• Agile, goal-oriented personality, driven to succeed and always up for a challenge. 

• Ability to quickly react and adapt to changing environments. 

• Reliable and can establish trust with teams and clients. 

• Excellent budget-management skills. 

• Excellent note taking skills in order to provide detailed contact reports after each meeting. 

Outcomes 

• 30 Days - Ramp up on project management tools in order to effectively report on project health metrics. Learn the Hoodoo project approach for project management and start new client engagements. 

• 60 Days - Begin new client engagements and contribute to internal initiatives to help the team and business grow 

• 90 Days - Expand scope of knowledge through training certification. Continue client projects with new engagements and continued efforts. Help refine and identify new processes within the team 

• 180 Days - Begin new client engagements. Provide help and mentorship to new team members 

Hoodoo has a distributed office model, so hiring self-motivated people who can stay on track on their own, with limited oversight, is a must. Despite our office being in Salt Lake City, we are open to candidates located in other areas and working remote. Communication with our teams is handled through email, phone, Slack and Teams. Must be flexible to work with organizations across multiple time zones.

This position may be eligible for: Certification Bonus, Vacation Bonus and Referral Bonus

This position may be eligible for our U.S. benefit offerings, which include: Health/Dental/Vision benefits, 401(k) retirement savings program with 3% company contribution, Unlimited PTO, Long & Short Term Disability.