Project Coordinator

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Project Coordinator based in the United States.

This role is focused on supporting complex, mission-driven projects within a highly structured and collaborative environment. You will play a key role in coordinating project activities, tracking deliverables, and ensuring alignment across multiple stakeholders working on scientific and public health initiatives. The position involves a strong mix of administrative coordination, documentation, and communication support, with a focus on keeping projects organized, transparent, and on schedule. You will contribute to improving project management practices by helping develop tools, templates, and reporting materials. The environment is detail-oriented and fast-paced, requiring strong organizational skills and the ability to manage competing priorities. A significant part of your impact will come from facilitating communication, capturing key decisions, and ensuring action items are followed through to completion. This is an opportunity to support meaningful, large-scale initiatives that contribute to public health and research advancement.

• Coordinate and support project and program activities, ensuring meetings, timelines, and deliverables are properly organized and tracked.
• Prepare agendas, capture detailed meeting notes, and document decisions and action items for follow-up and execution.
• Track risks, issues, and mitigation actions, escalating them appropriately to stakeholders and decision-makers.
• Assist in the development and maintenance of project charters, plans, schedules, and supporting documentation.
• Facilitate meetings and cross-functional coordination across multiple teams and workstreams.
• Manage shared document repositories and support knowledge management and information dissemination.
• Support reporting, financial tracking, and preparation of program materials for leadership and stakeholder briefings.

Requirements:

• Bachelor’s degree in a relevant field such as business, public health, science, or project management (Master’s preferred).
• 3+ years of experience in project coordination, program support, or project management roles.
• Experience in a federal, healthcare, biomedical, or research-related environment strongly preferred.
• Strong understanding of project management principles, tools, and coordination methodologies.
• Excellent organizational skills with strong attention to detail and ability to manage multiple priorities.
• Strong written and verbal communication skills, particularly in documenting complex information clearly.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaborative platforms.
• Ability to work effectively with cross-functional and distributed stakeholder groups.
• Experience maintaining project documentation, templates, and governance materials is highly valued.

Benefits:

• Competitive salary range: $81,349 – $92,000 USD (based on experience and location)
• Fully remote work within the United States with occasional in-person meetings as required
• Comprehensive medical, dental, and vision insurance options
• 401(k) plan with company matching contributions
• Generous paid time off, holidays, and flexible leave policies
• Paid parental leave and additional family support programs
• Professional development opportunities, including training and certifications
• Strong focus on work-life balance and flexible work arrangements