Proposal Coordination Manager

Essential Duties and Responsibilities

Proposal Writing:

• Effectively understand requirements and create accurate complete and customer-focused responses to formal RFPs RFQs RFIs informal proposals and other procurement vehicles from academic institutions corporations as well as federal state and local government entities.

• Take the lead role in coordinating and drafting responses to formal RFPs and informal proposals for core products.  Schedule facilitate and actively participate in bid strategy sessions with RFP response team.  Assign action items/deliverables and summarize meetings.  Ensure that all proposal deadlines (internal and external) are met.

• Collaborate heavily with key internal business partners such as Sales Operations Legal Finance Design & Manage Build & Operate and other Subject Matter Experts (SMEs) to drive the proposal strategy and create a compelling proposal.

• Generate proposal response accurately incorporate edits from SMEs business partners and reviewers; and ensure compliance with RFP requirements including forms.  Coordinate and produce final proposal documents (hard copy and electronic) and ensure successful delivery by proposal deadline.

• Effectively communicate with contracting officers purchasing officers buyers and other contracting personnel with respect to offeror’s questions proposal delivery clarification requests BAFO/proposal revision contract award post-award debriefing and other procurement-related steps.

Repository Management / Content Curation:

• Assist in the implementation creation maintenance and enhancement of an electronic repository of standard proposal content utilized for RFPs RFIs sole source and other contracting and procurement processes.

• Collaborate with product experts and SMEs to regularly update the electronic repository to ensure that all product descriptions and technical pieces reflect the most current developments and enhancements.

• Answer inquiries from customers and internal business partners using repository database. Customize existing repository text for proposal responses.

• Create new repository content for new products and craft new responses to new questions from RFPs and/or security questionnaires.  Incorporate and index newly-created text into repository.

• Effectively organize and index the repository to facilitate use by team members SMEs and other business partners.