Reconciliation Specialist (Hybrid-Oak Brook IL)

• Obtain the balance and activity for the various banks daily
• Obtain the appropriate reports from the trust accounting system for reconciling daily
• Analyze and reconcile the various bank account balances and activity to the trust accounting system balances and activity daily
• Contact internal clients as necessary to obtain required documentation for reconciling
• Maintain all reconciling documentation in a secure location for retention.
• Obtain the positive pay file from the check printing solution daily
• Notify each department of current reconciling items assigned to them for review and adjustment to ensure timely correction
• Maintain and follow-up with clients as needed on any outstanding checks awaiting negotiation
• Obtain cleared check copies as requested
• Ensure that all processing consistently meets established service levels policies and procedures and complete with a high degree of accuracy
• Record important notes within the client account portal
• Record supporting documentation in the client account file
• Manage and distribute departmental incoming mail as received
• Manage department email boxes including e-fax
• Manage client inquiries within the Customer Relationship Management Services software
• Respond to incoming and outgoing communications including emails phones and faxes
• Effectively communicate and utilize sound judgement to escalate issues that may require intervention of the manager
• Assist in the development and revision of policies and procedures with emphasis on internal controls
• Other duties as assigned

• 1-3 years of experience in Accounting Banking Finance or related field
• Bachelor's Degree Business Finance Accounting or equivalent preferred

• Minimum 1 year of experience in financial reconciliation bookkeeping and fact-checking.
• Deep understanding of financial controls and reconciliation processes.
• Preferred experience with trust accounting systems IRAs and alternative assets.
• Experience with accounting software such as QuickBooks and Oracle.
• Familiarity with internal control frameworks.
• Strong attention to detail with proven analytical and problem-solving capabilities.
• Demonstrated ability to meet strict departmental service levels while balancing complex reconciliation and ancillary tasks.
• Proficient in Microsoft Excel (including advanced formulas) Word (including mail merge) and Outlook.
• Ability to type enter data and perform tasks quickly and accurately.
• Effective communicator with strong verbal and written communication skills.
• Capable of managing incoming/outgoing communications and client inquiries professionally.
• Self-motivated and proactive with the ability to work independently in a fast-paced environment.
• Committed to delivering high-quality service and maintaining accuracy under pressure.
• Familiarity with IRA/IRS rules and regulations preferred

• Infrequent travel
• Must have access to personal transportation as needed
• Prolonged periods of sitting at a desk and working on a computer

What We Do

Inspira Financial provides health wealth retirement and benefits solutions that strengthen and simplify the health and wealth journey. With more than 7 million clients representing over $62 billion in assets Inspira works with thousands of employers plan sponsors recordkeepers TPAs and other institutional partners — helping the people they care about plan save and invest for a brighter future. Inspira relentlessly pursues better outcomes for all with our automatic rollover services health savings accounts emergency savings funds custody services and more. Learn more at inspirafinancial.com.

Why Work With Us

Inspira Financial is a leading financial services company offering specialized financial wellness solutions to employers institutions advisors and individuals.

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