Senior Administrative Assistant

• Executive Support: Provide high-level administrative assistance ensuring all aspects of support are handled efficiently and professionally.
• Calendar Management: Manage and coordinate complex scheduling including meetings appointments and events. Prioritize and resolve scheduling conflicts with tact and discretion.
• Meeting Coordination: Organize and prepare for meetings including logistics materials and communications. Ensure all necessary arrangements are in place for success.
• Travel Arrangements: Arrange and manage travel itineraries accommodations and transportation for members of our leadership team. Handle related expense reports and invoice processing promptly and accurately.
• Departmental Support: Assist department leaders with administrative needs including calendar management attendance requests and team coordination. Facilitate onboarding for new employees and maintain office supplies.
• Collaboration and Coverage: Work closely with other administrative assistants to ensure seamless coverage for senior leadership across the organization.

• Experience: A minimum of 5 years of administrative experience supporting senior executives in a corporate environment.
• Strong organizational and follow-up skills with impeccable attention to detail.
• High-level verbal and written communication skills with the ability to engage effectively with executives and stakeholders at all levels.
• Proficiency in managing multiple tasks and priorities simultaneously with a flexible and proactive approach to problem-solving.
• Demonstrated ability to maintain confidentiality and exercise sound judgment in sensitive situations.
• Expertise in Microsoft Office Suite (Word Excel PowerPoint Outlook) Microsoft Teams and Zoom.
• Strong sense of initiative with a focus on delivering high-level support and contributing to a positive organizational culture.

What We Do

At New York Life our 180-year legacy of integrity mutuality and financial strength fuels a future defined by bold transformation. As the largest mutual life insurance company in the U.S. we operate on behalf of our policy owners—not shareholders. That structure allows us to take a long-term view investing in people purpose and innovation that endures. Guided by a clear enterprise vision to become a technology- data- and AI-powered company we’re modernizing our platforms rearchitecting experiences and embedding intelligence across our products and services. Our mission has always been about helping people through life’s most meaningful moments. Today technology is amplifying that mission—enabling us to serve clients advisors and communities in more personalized proactive ways. With a diversified business portfolio spanning insurance investments retirement group benefits and direct-to-consumer offerings New York Life delivers the stability of a Fortune 100 company with the agility of one that’s continuously evolving. We’re powered by a values-led culture inclusive teams and a shared belief that when our people thrive so does our company. Here tradition fuels momentum—and your ideas energy and growth power what’s next.

Why Work With Us

New York Life is transforming from the inside out—blending 180 years of trust with the velocity of innovation. What makes us different is our culture: grounded in integrity humanity and shared success—values that show up in how we work lead and grow. If you want a place where innovation has purpose—build what's next with us.

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