Senior Payroll Specialist / Accountant

In this role, you will be responsible for managing payroll operations, ensuring compliance with tax regulations, and supporting accounting and HR-related processes to guarantee accuracy and efficiency across all payroll activities.

• Process semi-monthly and occasional off-cycle payroll runs with a high degree of accuracy
• Review and support quarterly and year-end federal, state, and local payroll tax filings
• Partner with payroll providers to investigate and resolve tax filing issues
• Manage payroll tax registrations and ensure compliance of withholding and unemployment accounts
• Collaborate with benefits and HR teams to ensure accurate employee benefits processing
• Monitor employee timesheets and expense submissions, ensuring timely reimbursements
• Conduct onboarding training for timesheet systems and compliance procedures
• Perform periodic audits to ensure compliance with DCAA timesheet standards
• Support general accounting activities including reconciliations, reporting, and financial close processes
• Identify opportunities for process improvements and operational efficiencies

Requirements

The ideal candidate brings strong payroll and accounting expertise, particularly in multi-state environments, combined with a high level of accuracy, organization, and compliance knowledge.

• Bachelor’s degree in Accounting, Finance, or related field
• 5+ years of payroll processing experience, including multi-state payroll compliance
• 5+ years of accounting experience (GL, reconciliations, AP, invoicing, financial close)
• Strong knowledge of federal, state, and local payroll tax regulations
• Hands-on experience with ADP payroll systems
• Advanced proficiency in Microsoft Excel for reporting and analysis
• Strong attention to detail and high accuracy in financial data handling
• Ability to manage multiple priorities and meet strict deadlines
• Strong problem-solving skills and ability to research and resolve payroll issues independently
• Experience with payroll certifications (FPC or CPP) is a plus or willingness to pursue them
• Familiarity with Unanet or similar ERP/timekeeping systems is a plus
• Strong communication skills and ability to collaborate across finance, HR, and external vendors

Benefits

• Competitive annual salary range: $65,000 – $90,000
• Comprehensive medical, dental, and vision insurance for individuals and families
• 401(k) plan with company match (fully vested after 60 days)
• Paid time off available immediately upon hire (prorated based on start date)
• Paid parental leave
• Annual budget for training, certifications, and professional development
• Tuition reimbursement program
• Performance-based bonuses
• Flexible and collaborative work environment
• Career growth opportunities within a mission-driven organization
• Inclusive workplace with strong commitment to equal opportunity employment