Sr Administrative Assistant

• Executive Support
  • Manage highly complex executive calendars including prioritization of Keystone and Elevate program meetings such as SteerCo design sessions testing governance and cutover planning.
  • Coordinate meetings agendas materials team out-of-office tracking and follow-ups.
  • Orchestrate leadership cadence (weekly leadership reviews program checkpoints stakeholder syncs)
  • Anticipate scheduling conflicts and proactively optimize leaders' time against strategic priorities including travel calendars across time zones and senior leader visits to California.
• Program Coordination
  • Coordinate logistics and materials for key program forums (SteerCo SIT/UAT readouts cutover war rooms)
  • Track action items decisions dependencies and deliverables across Finance SAP Workforce Workplace and Source-to-Pay workstreams.
  • Support preparation of executive-ready materials (PowerPoint briefing packs talking points)
• Executive Readiness & Governance
  • Prepare briefing materials ahead of key meetings (SteerCos SVP reviews)
  • Ensure leadership is prepared with context risks and decisions needed
  • Support governance discipline (agenda setting notes follow-ups)
• Meeting & Event Management
  • Organize leadership meetings (e.g. staff meetings SteerCos leadership reviews)
  • Coordinate logistics for offsites town halls and executive events
• Operational Support
  • Support Concur travel planning needs including domestic and international travel expense reporting approvals and related procurement processes.
  • Maintain organizational tools trackers and documentation
  • Support onboarding logistics (workspace setup equipment coordination supply readiness)
  • Maintain and manage the contracts and SOW repository ensuring all documents are current accurate and properly stored
  • Track contract lifecycle activities including intake approvals execution renewals and terminations
  • Manage office mail deliveries and supplies of inventory including ordering stocking and distribution to ensure continuous availability.
  • Provide general administrative support as needed to ensure smooth daily operations.
• Confidentiality & Discretion
  • Handle sensitive and confidential information with professionalism
  • Support leadership in personnel financial and strategic matters
  • Exercise sound judgment in handling executive-level decisions and discussions

• 5+ years of administrative experience supporting senior leaders or executives
• Strong calendar management and organizational skills
• Proficiency in Microsoft Office (Outlook PowerPoint Excel Teams)
• Experience coordinating across multiple stakeholders and priorities
• Excellent written and verbal communication skills

• Experience supporting VP/SVP-level executives in a corporate environment
• Ability to anticipate needs and proactively solve problems
• Comfortable working in a fast-paced matrixed organization
• Strong judgment professionalism maturity and discretion
• Experience supporting SAP Finance or large transformation programs (e.g. S/4HANA)
• Strong attention to detail and structured follow-through (e.g. tracking action items governance cadence)
• Media and entertainment experience preferred.

• Hybrid: This position currently has a hybrid schedule which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.
• Must be willing to work in Universal City CA
• Must be willing to work flexible hours as needed to support business priorities.

What We Do

From film television news theme parks interactive media and streaming our people are at the center of it all. ​Here we solve complex and business-critical problems. That’s why we’re looking for people to help us continue our evolution imagining and delivering the most innovative and disruptive products and services through the latest tech advancements in the industry. ​ Here you can develop solutions. You’ll develop solutions that allow engineers to broadcast live TV from the comfort of their homes. These solutions will enable the use of our collection of hundreds of thousands of distinct intellectual properties across our film television and streaming brands. Here you can transform. You’ll make decisions and solve complex problems by leveraging insights that come from data building AI to help enable solutions to optimize every aspect of our content eco-system. Here you can build. You’ll build emerging immersive technologies that are used to power the broadcasts and streaming of global events like the Super Bowl and Olympics. You can create secure elastic cloud-based services connecting parts of our global platform ecosystem that effect tens of millions of viewers consumers and businesses that consume and love NBCUniversal’s content. And while you design build and architect your career we have the culture to make sure you’re supported. Here you can work and still live your best life! We’re leaders in our fields. We hire smart people and trust them to get the job done. We are never too busy to develop a fellow colleague. We understand our goals – or we ask. When we see something that needs doing – we do it. We make data-driven decisions. We fiercely believe in our talent and their growth. If you're ready to make an impact here you can.

Why Work With Us

For us it's more than just a work life. It's a daily passion. We take great pride in our legacy. We find fun in the challenge. We collaborate and inspire others. We're always creating always solving and always ahead of competition.

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