Vice President Customer Success

Prokeep is an Order Engine on a mission to empower distributors to win by turning every customer interaction into an order opportunity.

Trusted by 8500+ distributor locations and 40000+ users Prokeep makes it easy for over 3 million contractors technicians plumbers electricians mechanics and other skilled professionals to order parts troubleshoot issues and generally get what they need and get on with their day.

Built for the $100+ billion distribution market Prokeep eliminates missed opportunities caused by busy phone lines scattered customer data and passive sales habits. By centralizing communication and enabling proactive outreach we help teams take more orders from any channel and get more orders by driving demand—fueling growth stronger relationships and greater impact across the supply chain.

Having recently secured a $25M Series A investment we’re poised for rapid growth and innovation. If you're passionate about tackling complex challenges in a collaborative fast-paced environment while contributing to an often-overlooked yet vital sector of the economy we’d love to have you on board.

Let’s shape the future together—one order at a time!

Build Together. – Collaboration camaraderie and customer-focus are core to how we collectively work and win.

Own It. – Persistence and personal growth drive the results - and the rewards! - that we can all enjoy.

Be Humble. Be Human. – Respect and authenticity allow us to build meaningful and lasting relationships.

Have Fun! – Positivity perseverance and a bit of laughter all allow us to make an impact while enjoying the rollercoaster!

Prokeep is in the middle of a significant transformation from a communication platform to an Order Engine that powers the front-of-house for distributors and the VP of Customer Success will be at the center of it. This leader will own the full post-sale customer journey driving adoption of Order Engine with Order Automation across our customer base while building the scalable systems and team infrastructure needed to grow from startup to scale-up. You will protect and expand revenue shape how customers experience Prokeep and champion the "Own the Front of House" mission across everything you do. This is a board-visible role. You will own executive and board-level reporting on customer health retention performance and the metrics that matter most to our mission.

Revenue and Retention

• Partner with SVP of Sales to drive Net Revenue Retention (NRR) with a target above 120% driven by strategic cross-sell and upsell of Order Engine across customer tiers

• Protect Gross Revenue Retention (GRR) by identifying churn risks early particularly among long-standing enterprise customers navigating the communication-to-order-engine transition

• Partner with the Account Management team on renewals and commercial account strategy; own the renewal forecast and its accuracy

• Maintain best in class churn metrics through proactive risk management enablement motions and health monitoring

Driving Order Engine Adoption

• Develop and execute the change management playbook to migrate existing customers from a "communication" mindset to an "order engine" mindset

• Train and equip the CS team to act as workflow consultants who can confidently articulate how AI-powered Order Engine workflows increase a distributor's bottom line

• Define and relentlessly track KPIs focused on order engine usage: quote volume order volume conversion rates thread activity and customer health signals across the full lifecycle

• Ensure customer feedback reaches Product in a structured prioritized way and close the loop on the most critical roadmap items

Scaling the Team and Operations

• Build a tiered success model: tech-touch for our smallest accounts high-touch for mid-market enterprise and strategic accounts that scales cost-effectively as the customer base grows

• Standardize onboarding QBRs and renewal motions so the customer experience is consistent predictable and measurable

• Leverage the CS tech stack (HubSpot Planhat product data) to build early warning systems for churn and surface expansion opportunities

• Identify and automate high-frequency lower-complexity workflows to give the team capacity for higher-value customer work

• Recruit develop and retain CSMs CSRs implementation specialists and technical account representatives with experience enabling complex workflow-integrated software at both the account and user level

Cross-Functional Leadership

• Align tightly with Sales (new logo and existing) on commercial strategy expansion opportunities and retention

• Partner with Product on roadmap prioritization launches and CAB leadership

• Collaborate with Marketing on customer advocacy programs success stories webinars and customer-facing content

• Customer Success Managers Technical Account Managers Implementation and Support teams

• A culture built on customer advocacy operational excellence creative problem-solving and accountability

• Goals metrics and reporting frameworks that drive clarity and performance across all teams

• 10+ years of experience leading customer-facing teams particularly through a period of significant operational change with direct accountability to a CEO or board at a B2B SaaS organization

• Proven track record scaling CS teams at a growth-stage startup where the CS function was still being built not inherited. (Series B+)

• Experience leading a customer base through a significant product repositioning where customers needed to change how they think about and use the product — not just a feature migration.

• Hands-on experience with CS and CRM tools (HubSpot and Planhat experience a plus)

• Analytical mindset with a track record of using data to drive decisions and forecast accurately

• Hands-on experience implementing AI-powered tools or workflows in a customer-facing context with the ability to drive adoption among non-technical users.

• Ability to operate at both a strategic and executional level - comfortable building the playbook and coaching others to run it

At Prokeep we offer a dynamic passionate and collaborative work environment where innovation thrives. Here’s what you can expect:

• Competitive Compensation:Reflecting your expertise and impact.

• Equity Package: Our success is your success—share in the growth you’ll help create.

• Comprehensive Benefits: Health dental vision life short & long-term disability 401(k) and employee assistance program (EAP).

• Flexible PTO: Recharge and refocus with the flexibility to manage your time with no preset limits

• Continuous Growth: Yearly education stipend to support your professional development.

What We Do

Prokeep is an easy-to-use ever-improving messaging platform built exclusively for – and by – distributors and supported by a team focused on our customers’ success. Prokeep helps you streamline your customer communications in a way that keeps your customer relationships - and your business - growing.