VP Administrative Assistant

• Provides administrative support needs of the VP up to and including responsibility for routing or answering routine correspondence preparing communication and other documents developing presentation materials using graphics and graphs and other reporting duties. Must be able to transmit effective executive communication on behalf of the VP at the discretion of their leader and as appropriate.
• Proactively maintains and manages calendars for one or multiple Vice Presidents. Ensures that leader(s) are prepared with supporting materials and detailed information for day to day operations and meetings.
• Acts as the contact person for internal and external customers and uses good judgment to respond to requests; may communicate on behalf of the VP(s)
• Produces a wide variety of routine and complex documents reports presentations and other correspondence using advanced skills in Microsoft Office Suite with minimal direction from the Supervisor; organizes and creates orderly systems.
• Works with or provides confidential and sensitive information and exercises discretion concerning its dissemination
• Coordinates and manages special events including scheduling dates sending invitations providing logistical support catering ordering supplies and materials
• Assists with department budget or expense reports; helps maintain compliance; may perform some analysis or make projections about department budgets; produces spreadsheet reports as requested; may assist in the development of budgets
• Collaborates with VP(s) to ensures excellent onboarding experience for new employees within the scope of their business unit up to and including arranging for an effective workspace and tools critical for their new role.
• Coordinates all aspects of the VPs travel including flight hotel rental car itinerary etc and serves as contact person during the trip proactively prepares materials (reports binders itineraries passports etc) needed for a successful and productive trip
• Consistently plans ahead manages time effectively coordinates project information and materials for easy accessibility and delegates responsiblities when appropriate.
• Completes internet research and / or uses internal resources to find solutions to daily problems.

• High school diploma or GED or equivalent years of experience in lieu of education requirement if applicable
• 5 years Experience as an administrative assistant supporting Sr level leaders
• Proven admin or assistant experience in a matrixed corporate environment

• Bachelor's degree

What We Do

It’s curious to think of innovation and stability co-existing. But we pair a 100-year track record of success with a hunger to do things differently. Everyone is in the work — tackling complex problems where your impact can build back or build up the communities we serve. We fill our halls with curious minds from all walks of life. Our differences make us stronger which is why our leaders build cultures of recognition and inclusion. You are heard and your curiosities are celebrated and championed here.

Why Work With Us

We have built a space where the curious can move freely. Up in title up in skills to the side with teams or back to try something completely new. We help you find your path — because when you win we all win.

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