HR and Operations Specialist

We are seeking a dynamic and highly organized HR Manager to join our team. The ideal candidate will play a key role in overseeing various aspects of human resources, purchasing, financial operations, and administrative tasks. This role requires a proactive leader who can manage multiple responsibilities efficiently while supporting the operations team and fostering client relationships.

Key Responsibilities (include but are not limited to):

• Purchasing Management: Oversee the purchasing process, ensuring cost-effective and timely acquisition of necessary supplies and services.
• Accounts Payable and Receivables: Manage financial transactions, ensure timely payments, and reconcile accounts.
• Billing, Collection, and Invoicing: Handle invoicing, track payments, and manage collections efficiently.
• Document Management: Maintain organized and secure documentation for all HR and financial records.
• Payroll Processing: Accurately process payroll, ensuring compliance with regulations and timely payments.
• Managing Team Attendance: Monitor employee attendance, leave requests, and track absences.
• Creating KPIs and SOPs: Develop and implement key performance indicators and standard operating procedures to enhance team performance.
• Supporting Operations Manager: Collaborate with the Operations Manager to streamline workflows and support overall business objectives.
• Onboarding and Offboarding Staff: Lead the onboarding process for new employees and manage exit procedures for outgoing staff.
• Managing Software and Credentials: Oversee employee access to software, maintain credentials, and ensure the use of up-to-date systems.
• Appointment Setting and Calendar Management: Coordinate appointments and manage the company’s calendar for meetings and events.
• Client Advocacy and Retention: Build strong client relationships, ensuring their needs are met and improving client retention.
• Inventory Management: Oversee inventory levels, track orders, and ensure that supplies are available when needed.

Requirements

Education:

• Bachelor’s degree in Business Administration, HR, or a related field is preferred but not mandatory.

Skills:

• Proficiency in HR and financial software (e.g., Gusto, QuickBooks, BambooHR).
• Strong organizational and multitasking abilities to manage multiple priorities effectively.
• Excellent communication and interpersonal skills to engage with clients and teams.
• Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint) and collaboration tools (e.g., Slack, Asana).
• Strong understanding of U.S. employee and contractor payroll systems, including tax forms like W-4, W-9, and 1099s.
• Exceptional attention to detail, particularly in financial reporting and compliance documentation.
• Ability to handle confidential information with professionalism and discretion.

Experience:

• Proven experience assisting U.S. clients in administrative, HR, or operational roles.
• Demonstrated expertise in U.S. employee and contractor tax documentation, including preparation and submission of W-4, W-9, and 1099 forms.
• At least 2-3 years of experience in HR management or operations, specifically working with U.S. employees or contractors.
• A track record of implementing KPIs and SOPs to enhance team productivity.
• Familiarity with inventory management and purchasing workflows.

Benefits

• Competitive Pay Rates
• Work From Home
• Support System
• Long Term/ Permanent work commitment

Technical Requirements

• Licensed Windows 10 Operating System
• CPU at least intel core i5
• 8Gb Ram Memory
• DSL/ Fiber internet at least 50 mbps
• With back up internet connection
• Headset with mic
• At least 720p Webcam HIP

Core-VA Solutions is a top-tier provider of virtual assistant services, dedicated to assisting businesses and entrepreneurs in optimizing their operations and achieving their objectives. With a team of highly skilled and adaptable virtual assistants, we deliver customized support across a range of essential functions.

Click this link to apply: Core-VA Solutions - Current Openings (workable.com)